"Administrative Assistant III"

Administrative Assistant III

University of Colorado | Denver

Official Title: Administrative Assistant III
Working Title: Administrative Assistant III
FTE: Full-time
Salary Range: $50,400 - $53,602
Position #00796155 - Requisition #38366

The Center for Innovative Design and Engineering (CIDE) is a program within the Department of Bioengineering, College of Engineering, Design and Computing, University of Colorado. Our mission is to empower individuals with disabilities to achieve their highest potential through the use of assistive technology, by providing exemplary clinical services, consultation, education, research and innovative technology development. This full-time position will work in the CIDE office located on the CU Denver Auraria Campus, 1201 5th Street, Denver, CO 80204. The Administrative Assistant III will be responsible for providing organizational, programmatic, and administrative support to the faculty, staff and project leaders at CIDE.

What you will do:

• Regularly interact with program customers, collaborators, stakeholders, and patrons to ensure high quality support, services, and satisfaction.
• Assist with development, editing and management of instructional resources to support AT implementation in birth - 21 environments. This includes in person and online learning modules
• Create, distribute, and analyze surveys for a variety of program purposes including customer satisfaction, quality improvement, program planning, and outcomes measurement.
• Develop and maintain strategic email list serves.
• Work collaboratively with the team to maintain the program's website and social media presence.
• Develop and manage online event registrations, including invoicing, providing receipts, and online payment transactions.
• Design and distribute program communications, marketing, and instructional materials including event announcements, brochures, web posts, guidebooks, newsletters, Spotlights and social media posts.
• Assist with the coordination and marketing of statewide team leader and committee meetings, monthly web conferences, office hours, expos, outreach, and annual conference event.
• Utilize online university systems to reserve space/rooms and services (IT support, housekeeping) for meetings and events.
• Interface with community venues and caterers.
• Assist as needed with operations of the SWAAAC Assistive Technology (AT) loan library including daily circulation, inventory management, and satisfaction surveys.
• Assist with the purchase of new AT equipment, replacement parts, materials and resources.
• Prepare monthly program expense reports.
• Compile and analyze data in order to generate bi-annual reports, or as needed.
• Update and maintain SWAAAC team membership and member directory.

Minimum Qualifications:
Applicants must meet minimum qualifications at the time of hire.

• Three years of general clerical experience.
• Graduation from an accredited college or university with an associate's degree.

Preferred Qualifications:

• Graduation from an accredited college or university with a Bachelor's degree in Marketing, Communications, Graphic Design, Instructional Design, or another related field.
• Experience designing communications and marketing materials such as newsletters, event brochures, and/or program fliers.
• Experience creating social media content and managing multiple channels.
• Experience building online event registrations using Cvent and/or other event registration programs.
• Experience with development and/or maintenance of a website.
• Experience creating and distributing surveys using Google or similar platform.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Demonstrated commitment to providing outstanding customer service skills and fostering a welcoming and supporting work environment to colleagues and visitors
• Ability to engage in problem solving, critical thinking, manage multiple tasks simultaneously and work independently with minimal supervision.
• Knowledge and/or experience creating content to meet Colorado digital accessibility standards.
• Ability to interpret and adhere to rules, regulations, policies, procedures, and guidelines.
• Ability to problem-solve work-related technologies.
• The successful candidate will be detail oriented, organized, self-motivated, a fast learner and possess excellent time management skills.
• Ability to take direction and use independent judgment to coordinate various projects and meet multiple deadlines.

Conditions of Employment: With the approval of their immediate supervisor, this position follows a hybrid work structure where employees can work remotely or from the office, as needed, based on demands of specific tasks or personal work preferences. Working from the office is encouraged when working on tasks that require a high degree of collaboration.

Required Application Materials: To apply, please visit: www.cu.edu/cu-careers and attach:

• A cover letter which specifically addresses the job requirements and outlines qualifications
• A current CV/resume
• List of three references (we will notify you prior to contacting both on and off-list references)

Questions should be directed to: Christina Perkins, christina.perkins@ucdenver.edu