"Administrative Assistant ll"

Position Information

Job Title
Administrative Assistant ll

FLSA Status
Salaried Non Exempt

Posted Salary Range

Employment Status
Full Time

Department
Campus Police

Job Summary

The incumbent is generally the primary or lead administrative support position in the department and performs duties as assigned, working independently, applying well-developed secretarial and office support knowledge, while exercising independent judgement and initiative.

Knowledge Skills and Abilities

• Knowledge of database applications, web content management, and administrative business systems
• Records maintenance skills
• Organizing and coordinating skills
• Keyboarding and Reception skills
• Ability to communicate effectively both orally and in writing
• Ability to operate and troubleshoot electronic office equipment, computers, and peripherals
• Ability to maintain department departmental financial records and accounts and prepare financial reports as required
• Ability to maintain confidentiality of records and information

Essential Job Functions

• Serves as administrative assistant to the Chief of Police or another supervisor
• Provides or oversees reception services, scheduling appointments, meetings and travel
• Coordinates projects and assists in the completion of reports by researching and gathering required information and preparing reports
• Serves as the communication hub of the department by communicating information from the supervisors to others, collecting and organizing information
• Obtains equipment, services, and supplies needed by the department by maintaining an inventory of the office supplies, purchasing equipment and supplies
• Assists with employment processes to varying degrees
• Supports the administrative business functions of the department

Qualifications

Three (3) years increasingly responsible clerical, secretarial and office administrative support experience, including two (2) years of experience at a level comparable to an Administrative Assistant I

Licensing and Certifications

NA

Physical Requirements

• Work in noisy (above 85 decibels) areas
  No
• Sedentary Work - Exerting 10 pounds
  Occasionally
• Light Work - Exerting up to 20 pounds
  Not Required
• Medium Work - Exerting 20-50 pounds
  Not Required
• Heavy Work - Exerting 50-100 pounds
  Not Required
• Very Heavy Work - Exerting in excess of 100 pounds
  Not Required
• Travel
  Occasionally
• Extended Work Hours
  Occasionally

Posting Detail Information

Posting Number
S1043

Number of Vacancies
1

Location
Lorman

Open Date
06/27/2024

Open Until Filled
Yes

EEO Statement
Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Advertising Summary
Excellent Benefits Package

Applicant Documents

Required Documents

1. Resume
2. Cover Letter/Letter of Application
3. Unofficial Transcripts
4. Letter of Recommendation (Professional)
5. Letter of Recommendation (Personal)
6. Letter of Recommendation (Professional or Personal)