"Administrative Assistant"

Posting Details

Working Title
Administrative Assistant

Position Number
01448A

Department
INTERDISCIPLINARY SCHOOLS

Location
Norfolk, VA

Type of Position
Classified

Type of Job
Full Time

EEO Category
F Administrative Support (Clerical & Sales)

Job Description

The primary function of this position is to support to Dean’s Office and the schools of Data Science, Supply Chain, and Cybersecurity daily for a variety of clerical, administrative, and communications coordination. Responsibilities for this position are critical in the support of overall operations for the Interdisciplinary Schools and therefore will include tasks related to travel, catering, events, meetings, purchasing, technical or building workorders, reception, inventories, orders and deliveries. Other administrative duties may be assigned.

Knowledge, skills and abilities

Working knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.
Exceptional customer service and communication skills.
Proficient in Microsoft 365, Zoom, and Windows based software.
Excellent writing and organizational skills.
Proficient with email correspondence and shared calendars.

Special licenses, registration or certification

None

Education or training

None

Level and type of experience

Basic previous experience with databases or inventory tracking and spreadsheets.
Basic experience answering phones, emails, and in-person inquiries.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

Considerable experience with administrative systems, processes, and policies in higher education such as those related to travel purchasing, reimbursements, procurement, scheduling, and catering.

Conditions of Employment

This position is Monday through Friday 8a to 5p.

Annual Salary/Hourly Rate
Salary commensurate with education and experience

Job Requisition Number
S03136

Job Open To
General Public

Open Date
11/24/2025

Close Date
12/12/2025

Open Until Filled
No

Special Instructions Summary
Please attach a resume and cover letter.

Criminal Background Check
The final candidate is required to complete a criminal history check.