"Administrative Assistant"

Job Details

The Administrative Assistant provides administrative support related to Bergen for Business. The primary focus of this position is to register students, manage databases, assist in creating email marketing campaigns and provide general administrative support for Bergen for Business. Additionally, this role contributes to the efficient operation of the department by implementing and documenting procedures, maintaining accurate records, and ensuring the smooth execution of departmental activities.

POSITION SUMMARY

Responsibilities include but are not limited to:

• Facilitate the student registration process, ensuring accurate and timely enrollment in Bergen for Business courses.
• Create and maintain databases of customers, tracking their interactions and engagement with Bergen for Business programs.
• Assist in the creation and execution of marketing campaigns using platforms such as Constant Contact and Canva.
• Track and manage departmental information using Excel spreadsheets, ensuring data accuracy and accessibility for reporting purposes.
• Implement and document administrative procedures to streamline processes within the Bergen for Business department.
• Maintain the department calendar, scheduling and coordinating courses, events, and activities in alignment with Bergen for Business objectives.
• Provides overall support to the Bergen for Business team, including handling inquiries, preparing reports, and assisting with day-to-day tasks.
• Performs additional tasks or duties as assigned by the Director or other designated management.

SPECIAL SKILLS AND QUALIFICATIONS

Education: Associate's degree in a relevant field.

Experience: Demonstrates 2-3 years of related experience in administrative roles, with a proven track record of successful support in similar environments.

Knowledge, Skills and Abilities:

• Exceptional organizational abilities with a keen attention to detail.
• Strong written and verbal communication skills, with the ability to interact professionally with both internal and external stakeholders.
• Proficient in creating and managing databases, ensuring accuracy and completeness of records.
• Experience with marketing tools such as Constant Contact and Canva for campaign creation and execution.
• Advanced skills in Microsoft Excel for data tracking, analysis, and reporting.
• Ability to implement and document administrative procedures to enhance departmental efficiency.
• Experience in maintaining calendars and scheduling activities in a fast-paced environment.
• A collaborative mindset with the ability to work effectively as part of a team.
• Ability to adapt to changing priorities and manage multiple tasks concurrently.
• A customer-focused approach with the ability to provide excellent service to students and stakeholders.

SALARY AND BENEFITS

• Annual Salary is $41,500-$46,500
• NJ Educators Health Plan with free Vision and Dental. NJ State Pension plan.
• 13 vacation days, 15 sick days, 4 personal days, 2 floating holidays, all designated holidays and 5 non-designated holidays a year. 3 Partial Sick Days.

Bergen Community College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.