Administrative Assistant

Administrative Assistant

Division: Student Affairs, Equity and Belonging
Department/Office: Counseling

The Counseling Center at St. Catherine University invites applications for a full-time Administrative Assistant position.

This position is responsible for the coordination and execution of client reception and clerical work-flow for the St. Catherine University Counseling Center. Clerical work-flow includes tasks that ensure the smooth operation of the day-to-day office business, the maintenance of office procedures and records, and some project management. The person in this position is the first contact for the clients in the Counseling Center and involves answering basic questions about services for students, faculty, staff, and the other community members. Due to the nature of the counseling profession, the person in this position may occasionally be required to interact with individuals who are experiencing emotional distress. The position deals with sensitive client issues and requires meticulous attention to maintenance of client confidentiality.

Minimum Qualifications:

• Reception skills: ability to communicate effectively, efficiently, and in a personable way when interacting with community members.
• Ability to handle interruptions.
• Excellent typing, data management, project management, word processing, grammar and spelling.
• Superior organizational abilities.
• Must know word processing, data entry, Excel, Qualtrics, Google Forms, and website management,.
• Must be able to handle sensitive, confidential information in a professional manner.
• Must be knowledgeable with basic computer and printer operation.
• Must be skilled in working with diverse populations.

Preferred Qualifications:

• Experience working in university or college settings.
• Experience working with electronic health records systems.

Posting Number: 20220816-STAFF
Posting Start Date: 05/08/2026
Application Deadline: 5/20/2026

To apply, visit https://stcatherine.peopleadmin.com/postings/10775

Compensation:Annual wage is $32,531-$43,056 depending on qualifications and experience.

This is a full-time (0.92 FTE) position. Employees working .50 - 1.0 FTE are eligible to accrue sick time prorated based on their FTE status if less than a 1.0 FTE

Benefits: Employees at St. Kate's feel a deep connection to the University's Mission and Vision, and they live their values at work. Benefits available to full-time employees include:

• Fourteen (14) paid holidays and paid 'gift' days when the University is closed.
• Free tuition for employees and reduced tuition for their families after one year of service
• Health, dental, and vision insurance
• 403b retirement plan access
• Accrued sick time