"Administrative Assistant Sr"

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

The Department of Cariology, Restorative Sciences, and Endodontics (CRSE) at the University of Michigan School of Dentistry is seeking a dynamic and highly organized Administrative Assistant. This position is central to the department's success, ensuring smooth operations that directly support faculty, students, patients, and research activities. You will play a vital role in maintaining compliance with accreditation standards, facilitating faculty onboarding and credentialing, and helping the department deliver on its mission of clinical excellence, education, and discovery.

In this role, you will:

• Support Faculty and Adjunct Appointments - Coordinate onboarding, credentialing, and annual reappointments while assisting with visa/immigration paperwork for visiting scholars.
• Keep the Department Running Smoothly - Manage calendars, directories, communications, and departmental records; process invoices and procurement orders; track professional development activities.
• Coordinate Meetings and Events - Schedule faculty and departmental meetings, prepare materials, and provide support for continuing education and postgraduate programs.
• Be the Go-To Resource - Serve as administrative support to the Department Chair and a point of contact for faculty, students, and visitors, providing timely support and maintaining a welcoming, professional office environment.

Required Qualifications

• High school diploma or equivalent.
• 4 years of administrative experience, preferably in an academic or healthcare setting.
• Strong organizational skills with the ability to manage multiple priorities.
• Proficiency with Microsoft Office; ability to quickly learn U-M systems.
• Excellent written and verbal communication skills.

Additional desirable qualities:

• Have a proven record of good attendance, strong attention to detail, deep dedication to customer service, and a team approach to work.
• Associate or bachelor's degree.
• Experience supporting faculty affairs, visa processing, or academic governance.
• Familiarity with compliance and accreditation processes.
• A customer-focused approach with strong problem-solving skills.

Because this position serves in part as the first point of contact when you enter the administrative office suite, the schedule will be in the office with a possible 1-day working remotely after 90-day orientation to the position.

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

MDentistry: advancing health through education, service, research and discovery. MDentistry Core Values: Compassion, Leadership, Excellence, Responsibility, Trust, Creativity, and Inclusion. The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by:

Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.

Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal employment opportunity employer.