"Administrative Assistant Supervisor-School of Nursing"

Administrative Assistant Supervisor-School of Nursing

Division: Academic Affairs
Department/Office: Dean - Nursing

Advertisement:
St. Catherine University and the School of Nursing invites applications for a full-time Administrative Assistant position.

The Administrative Assistant provides comprehensive support to the School of Nursing and its Deans, ensuring the efficient operation of departmental programs and initiatives. The position manages key administrative responsibilities in alignment with School of Nursing standards and collaborates with internal and external partners to maintain seamless daily operations.

Responsibilities Include:

• Supervise School of Nursing Admin team including facilitation of regular meetings, time card and leave approval, and annual performance evaluations.
• Delegate administrative support duties as necessary within the administrative staff team.
• Provide administrative support to the Dean of Nursing including coordination and management of calendar and appointment scheduling.
• Maintain data integrity in nursing online document storage site and manage meeting documents and minutes.
• Prepare reports for internal and external stakeholders using reporting software.
• Take meeting minutes and distribute agendas and minutes for designated committees.
• Manage printing requests and create electronic copies of department forms.
• Support Deans and program directors during accreditation visits.
• Organize and coordinate annual and adjunct faculty contract submission process for the school.
• Assists with budget, prepares, assures accuracy and submits purchase requests and reimbursement requests from faculty and staff, and maintains budget records.
• Coordinates purchases, fees, and other payment requests for the school.
• Manages the departmental charge card and approves office supply purchases with the SoN administrative staff.
• Communicates with prospective and current students and alumni.
• Communicates accurate information about the nursing programs offered by the School of Nursing to students, faculty, and other external audiences.
• Manages database and submits MERC grant information to MN Department of Health.
• Assists POS directors with educational requests from alumni (i.e., verification of clinical hours, program of study requirements, Board of Nursing forms, etc.).
• Assists with hiring and supervision of student workers.
• Coordinate and assist with nursing events and related logistics.
• Design, print, and distribute materials for on-campus events.
• Manage office supply orders, mail distribution, and catering requests.
• Provide basic IT troubleshooting and update website content.
• Manage small-scale projects related to events and marketing initiatives.
• Support marketing efforts.

Employees at St. Kate's feel a deep connection to the University's Mission and Vision, and they live their values at work. Benefits available to full-time employees include:

• Fourteen (14) paid holidays and paid "gift" days when the University is closed.
• Free tuition for employees and reduced tuition for their families after one year of service
• Health, dental, and vision insurance
• 403b retirement plan access
• Accrued sick time
• Paid parental leave after one year of service

Specific information on all of our available benefits for full-time employees can be found HERE.

St. Catherine University in St. Paul, Minnesota, is a comprehensive Catholic university and home to one of the nation's largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls students in certificate, associate, baccalaureate, master's and doctoral programs in traditional day and evening/weekend/online formats.

Minimum Qualifications:

• High school diploma or GED.
• Three years of experience as an administrative assistant or in a similar role supporting leadership, or an equivalent combination of education and experience.
• Strong attention to detail and accuracy, including proofreading skills.
• Excellent interpersonal, communication, and conflict management skills, with the ability to work effectively with faculty, staff, students, and external partners.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency in MS Office, Google products, and other basic office software; ability to learn new systems as needed.

Preferred Qualifications:

• Experience with project management or coordinating multiple initiatives.
• Familiarity with grant budget management or tracking.
• Advanced proficiency in computer applications, information technology, or e-marketing platforms.
• Experience supporting academic programs or administrative functions in higher education.
• Experience managing student compliance, accreditation processes, or program-specific reporting.

We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university's commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.

Application instructions:

Posting Number: 20220775-STAFF
Posting Start Date: 11/10/2025
Application Deadline: 12/1/2025

To apply, visit https://stcatherine.peopleadmin.com/postings/10416

Compensation: The salary range is $47,132-51,500 depending on qualifications and experience.

*The salary range listed reflects a good-faith estimate of what we reasonably anticipate to pay for this position, based on market data and internal equity, at the time of posting. Actual compensation will be determined based on qualifications, experience, skills, and other relevant factors. St. Catherine reserves the right to modify or adjust compensation depending on University needs.*

St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to "love of neighbor without distinction" and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at hr@stkate.edu or 651-690-6565.