"Administrative Assistant"

Job Details

Administrative Assistant

Job Summary

The Office for Faculty is seeking an administrative professional to join our vibrant and collaborative team. Located in the Park Building, the Office for Faculty oversees faculty processes for Main Campus—from recruitment and hiring to faculty and administrator professional development, faculty reviews and tenure, leaves, and retirements.

In addition to providing general administrative support for the Office for Faculty, the Administrative Assistant will serve as the primary point-of-contact for faculty, staff, and administrators across the campus. Duties will be varied and will include handling information requests and maintaining calendars and schedules. Special project assignments will provide ample opportunities to enhance and expand skills and experience.

Responsibilities
Responsibilities for the Administrative Assistant will include, but are not limited to:

• Providing administrative and general office support for the Office for Faculty
• Maintaining calendars and schedules for leadership within the Office for Faculty
• Coordinating meetings and events
• Handling incoming calls, greeting and directing visitors, and overseeing the general office e-mail address
• Mail pick-up and distribution
• Purchasing of office supplies
• Serving as liaison for office maintenance
• Submitting employee financial reimbursements (ePR)
• Processing travel requests and reimbursements (Concur)
• Assisting with the various faculty review processes overseen by the Office for Faculty
• Coordinating approval processes for faculty matters
• Organizing and analyzing data for specialized reports/projects
• Assisting with various programs and committees supported by the Office for Faculty

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Conditions
Nearly continuously: office environment. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead.

Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences
The ideal candidate will be able to relay complex information to a variety of people while maintaining excellent customer service - and will be able to work both independently and as part of a team.

In addition, we are looking for candidates with:

• Excellent organizational, written and oral communication, and interpersonal skills
• Attention to detail and creative problem-solving skills
• The ability to cultivate and maintain positive and collaborative working relationships with colleagues at all levels of the University
• Sound judgment and discretion in handling sensitive and confidential information

Familiarity with University of Utah policies and procedures, as well as University systems is preferred but not required. Candidates should have a working knowledge of common office software programs (Outlook, Zoom, MS Teams, Excel, PowerPoint, etc).

Special Instructions
Review of applications will continue until the position is filled. As part of your cover letter, please address your experience with multi-tasking and how you would determine priorities when needing to coordinate a number of things simultaneously.

Requisition Number: PRN43372B
Full Time or Part Time? Full Time
Work Schedule Summary:
Department: 02233 - AVP for Faculty
Location: Campus
Pay Rate Range: 15.19 to 24.00
Close Date: 1/15/2026
Open Until Filled: