Administrative Assistant

Job Summary

Administrative Assistant
Provides complex administrative support for the Department of Obstetrics & Gynecology Family Planning Division. Coordinates and oversees the work of support staff.

This position is patient-sensitive and must fulfill all associated vaccination requirements, or be approved for an exemption, prior to the first day of work. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

Essential Functions

• Respond to provider emails and phone calls.
• Manage provider schedules
• Help to schedule patient appointments
• Coordinate and attend division meetings, training, etc.
  • Take meeting minutes when needed.
• Answer messages from the call center, admin team, and other staff members in a timely manner.
• Provider calendar management
• OB/GYN RightFax support
• Support the Family Planning Division Admin. messaging pool in Epic.
• Purchasing card responsibilities for the Family Planning Division

Team Culture

• Supports a transparent and supportive work environment.
• Reliable, displays a positive attitude, does not engage in gossip, supports the team and is flexible
• Communicates problems, issues and frustrations to supervisor and OB/WCSL Leadership