STEPS Flex Office Administrative Support Talent Pool
Job Summary
Looking to grow your administrative career in a dynamic and collaborative environment? We are building a pool of talented STEPS Flex Office Administrative Support Talent to support a variety of departments with essential day-to-day operations. This is a great opportunity to showcase your organizational skills, customer service mindset, and attention to detail while keeping offices running smoothly.
About the Opportunity: This is a pool position, which means qualified candidates will be considered for current and future temporary or project-based assignments across multiple departments. Assignments may vary in length, scope, and responsibilities, offering valuable experience and exposure to different teams and functions.
As a STEPS Flex Office Administrative Support Talent, you would serve as a key point of contact for daily office activities and provide a wide range of administrative, operational, and customer support services.
What You May Do:
- Serve as the first point of contact by greeting visitors, answering phones, and responding to emails and inquiries and ensure prompt, professional communication
- Manage calendars, schedule appointments, and coordinate meetings and events
- Support daily office operations, including mail and package distribution and front desk activities
- Route forms, requests, and communications to ensure timely processing and workflow
- Assist with purchasing, payment processing, and basic financial tracking
- Maintain organized filing systems, records, and document management processes
- Coordinate logistics for meetings, events, and engagement activities (e.g., scheduling, catering, communications)
- Assist with onboarding activities, including workspace readiness and basic access coordination
- Maintain office supplies, promotional materials, and inventory
- Support general administrative projects
What You Bring:
- Strong organizational skills and attention to detail
- Excellent customer service and communication skills
- Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Professionalism, discretion, and sound judgment
- Ability to work both independently and collaboratively
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