"Administrative Assistant"

Administrative Assistant

Company: Virginia Tech

Job Location: Blacksburg, 24061

Category: Administrative Assistants

Type: Adjunct/Part-Time

Job Description

The Virginia Tech Institute for Advanced Computing administrative assistant is a part-time (20 to 29 hours per week) position that will provide on-site and off-site support for one of the institute's professors. This position will schedule meetings and coordinate calendars, order office supplies, arrange travel and travel reimbursements, and maintain an equipment inventory. As needed, this position will also greet visitors, answer and direct phone calls, and provide support for various events that occur at the Institute for Advanced Computing. The candidate will apply university policies and procedures to enter orders into the university purchasing system and travel reimbursements into the university travel system, to track and receive office supply orders, and to inventory and tag equipment. Other administrative duties as assigned.

Required Qualifications

• Experience with administrative support duties in a multifaceted fast-paced office environment performing tasks such as: calendaring, preparing documents, ordering supplies, and scheduling travel.
• Ability to read, interpret and apply established policies and procedures to purchasing, travel and inventory processes.
• Demonstrated strong customer service skills.
• Demonstrated ability to work seamlessly with team members and independently on assigned tasks.
• Demonstrated computer proficiency with Microsoft Outlook
• Excellent time management, organizational, and communication skills

Preferred Qualifications

• Experience providing support in a higher education, governmental or non-profit context.
• Knowledge and experience of Virginia Tech policies and procedures.
• Experience with Virginia Tech administrative systems.

Pay Band 3

Overtime Status Non-Exempt: Eligible for overtime

Appointment Type Restricted

Salary Information Up to $25/hour

Hours per week 20-29

Review Date Review will begin January 5, 2026

Additional Information The successful candidate will be required to have a criminal conviction check.

If you are an individual with a disability and desire an accommodation, please contact Stuart Cline at stuart90@vt.edu during regular business hours at least 10 business days prior to the event.

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