"Administrative Assistant"

Job Summary

The Rollins College Department of Student Center for Community and Connections is seeking a part-time, action-oriented Administrative Assistant. This role involves managing communications, scheduling, event coordination, record-keeping, and serving as a liaison between the center, students, faculty, and external stakeholders from various backgrounds. The ideal candidate is organized, detail-oriented, and deeply invested in creating a campus culture where all students—especially those from historically underserved communities—feel seen, supported, and celebrated. The Administrative Assistant serves as the first point of contact for the center.

Primary Responsibilities

• Manage Dean's calendars, schedule meetings, and coordinate logistics for events, workshops, and programs
• Maintain organized filing systems (digital and physical) for records, reports, and correspondence
• Assist with budget tracking, purchasing, and processing invoices and reimbursements
• Prepare and edit documents, reports, presentations, and communication materials
• Support data entry and reporting for center activities and assessments
• Coordinate travel arrangements and itineraries for staff and guest speakers
• Maintain inventory of office supplies and equipment, place orders
• Monitor and supervise student workers
• Collaborate with other departments and administrative units across the college

Minimum Qualifications & Education

• High School diploma or equivalent
• Two years of administrative or office support experience
• Possess a valid driver's license, or ability to obtain a Florida driver's license within 30 days of accepting the job, and an acceptable motor vehicle record (MVR)

Preferred Qualifications

• Associate's degree from an accredited College or University
• Experience with scheduling software and/or CRM systems
• Experience with social media platforms
• Familiarity with basic bookkeeping or accounting tasks
• Ability to work independently and as part of a team

Knowledge, Skills and Abilities

• Proficiency with computers and Microsoft Office Suite software
• Strong problem-solving skills and the ability to interact tactfully and judiciously with the public, students, and staff
• Excellent oral and written communication skills for maintaining and updating files, logs, reports, and correspondence
• Ability to prioritize tasks and manage multiple demands efficiently
• Effective organizational and time-management abilities
• Ability to handle confidential information with integrity
• Professional demeanor and customer service orientation
• Supportive of populations who come from underrepresented background (Students of color, First Generation students, and LGBTQ+ individuals)

Work Schedule

The Administrative Assistant role is a part-time, 12-month appointment, scheduled to work 20 hours per week, 1,040 per year. Flexible schedules and/or overtime may be required.

Work Environment

Campus-based, front-facing customer service position, working in an office environment with other staff members. Work requires lifting/carrying materials. Regular use of a computer and databases.

Instructions to Applicants

To apply, please submit an application and upload the following materials: Resume, Cover Letter. Review of applications will begin immediately and continue until position is closed.

Benefits & Perks

• Paid Holidays and College Closure Days
• Eligible for Vision Insurance (within 30 days of hire)
• 100% Employer-Paid Short & Long Term Disability Insurance
• Domestic Partner Benefits
• 11.5% Employer Retirement Contributions
• Discounted On-Campus Dining Meal Plans
• FREE On-Campus Parking
• FREE Access to Campus Amenities (gyms, pools, library, sporting events and more)
• Pet Insurance
• 100% Employer-Funded Employee Assistance Program
• Plus More!

Rollins offers a competitive hourly rate of $18.50, along with our generous part-time benefits package.

Our Service Excellence Philosophy

At Rollins, we strive to be responsive, respectful, collaborative, competent, and inclusive in all that we do. Whether serving prospective or current students, alumni, local residents, or our fellow faculty and staff colleagues, these standards define the Rollins service experience. Click here to learn more about our commitment to Service Excellence at Rollins College!

Equal Employment Opportunity

Rollins College is an equal opportunity institution. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by College policy or federal, state, or local law for employment and in our educational programs and activities. Any applicant who requires reasonable accommodations for any part of the application or hiring process may contact us by phone or in writing to humanresources@rollins.edu | 407.646.2102.