Administrative Assistant

Administrative Assistant

Caltech

Job Category: Occasional

Exempt Overtime Eligible: Overtime Eligible

Benefits Eligible: Non-Benefit Based

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

This is an occasional administrative position to assist the PI and staff for SPHEREx work. It will include ordering, travel, meeting assistance and any other overflow activity on the project.

Essential Job Duties

• Assist with NASA foreign travel approval.
• Assist with travel reports.
• Assist with Caltech sponsored meetings.
• Assist with any administrative duties requested by the PI.

Basic Qualifications

• Minimum of 5 years of senior administrative assistant experience.
• Intermediate-level Excel skills.
• Experience using Microsoft Office/Office 365 and Adobe.
• Experience coordinating travel arrangements and making itineraries.
• Excellent typing and proofreading skills.
• Demonstrated initiative for taking on unfamiliar or additional tasks.

Preferred Qualifications

• Knowledge of NASA travel policies for contractors.
• Knowledge and experience on the SPHEREx project and with the team.
• Experience with Caltech systems.

Required Documents

• Resume.

To be considered for this position please visit our web site and apply on line at the following link: https://apptrkr.com/7038583

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.