"Administrative Associate III - Educational Operations Associate"

Posted: 28-Sep-25

Location: Huntsville, Texas

Categories: Administrative/Support, Staff/Administrative

Internal Number: 45015

Requisition: 202500302S

Occupational Category (Staff Positions Only): Technical/Para-Professional

Hiring Salary: Monthly-Staff

Department: College of Osteopathic Medicine

General Requirements:

Associates degree in business, management, marketing, accounting, communications, education, psychology, or a related field. Four years of administrative, management, accounting, office environment, higher education experience, customer service, or experience in a related field preferred. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position/Usual Duties:

Performs complex administrative assistant duties and serves the College of Osteopathic Medicine Dean's Office by helping with the operations of the college and educational affairs.

Primary Responsibilities (Staff Positions Only):

• Performs complex and confidential duties of the College of Osteopathic Medicine (COM). Supports and assists with Dean's Office initiatives, activities, programs, facility needs, and special projects.
• Assists with educational initiatives and programs. Collects, maintains, and submits materials for compliance. Tracks and monitors committee service.
• Collects, reconciles, and maintains office data for the dean's office and educational affairs.
• Arranges Dean's office travel and guest/visitor travel arrangements, including filing travel pre-approvals and reconciling travel expense reports. Submits invoices and payment requests.
• Monitors project timelines, identifies issues, and makes suggestions to improve processes. Coordinates, implements, and documents departmental processes.
• Responsible for the annual college inventory. Maintains pertinent policies and procedures and ensures the documents are accessible and updated.
• Works with executive staff to arrange meetings related to student matters. Runs reports on expenditures, travel, and other transactions at the college level.
• Manages appointments and calendars for the Dean's Office, including meetings with faculty, staff, students, and external visitors. Supports the Dean's Office initiatives.
• Collaborates with college faculty, staff, students, and campus partners to enhance the Dean's Office programs. Performs other related duties as assigned.