"Administrative Support Coordinator/CSRI RESET (UEC)"

Administrative Support Coordinator/CSRI RESET (UEC)

California State University, San Bernardino

Job no: 551829
Work type: Auxiliary
Location: Southern California|San Bernardino - San Bernardino Campus
Categories: Bargaining Unit|Excluded,Job Search Category/Discipline|Administrative,Appointment Type|At-Will,Appointment Type|Temporary,Time Basis|Full Time,Workplace Type (Exclude Inst Fac)|On-site (work in-person at business location)

The Administrative Assistant plays a crucial support role, ensuring efficient program operations and accurate financial management. They are responsible for reconciling rental assistance, verifying payment records, and maintaining accuracy in financial documentation. The Administrative Assistant facilitates payments when needed, working closely with Housing Navigators and community partners to coordinate timely rental assistance to support housing stability for participants. Additional duties include program reporting, compiling data for quarterly progress reports, maintaining case management records, and supporting outcome tracking. The Administrative Assistant also manages scheduling for Housing Navigators and the Program Manager, coordinating meetings, community outreach events, and participant follow-up assessments. Their organizational support enhances operational efficiency, allowing staff to focus on delivering effective reentry and housing stability services.

About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB ('UEC') supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary

Temporary, Non-Exempt, Full Time, Benefited position through 6/30/2026 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).

Salary: $3,375.00-$3,750.00 per month.

Location: CSRI RESET San Bernardino Center.

Work Schedule: 40 hours per week. Typically 8:45AM to 5:15PM Monday through Friday. Some nights and weekend work is required.

First Review Deadline: This position will remain open until filled.

Typical Activities

Under minimal supervision of the RESET Program Manager, the Administrative Support Coordinator will work independently to:

Financial & Administrative Support

• Reconcile rental assistance payments and verify financial documentation.
• Prepare, track, and process rental assistance payments in collaboration with program staff.
• Maintain accurate files of financial records, receipts, and invoices.

Program Reporting & Data Management

• Compile and organize data for quarterly progress and financial reports.
• Maintain accurate case management records in program databases.
• Support outcome tracking to ensure compliance with program and funding requirements.

Scheduling & Coordination

• Manage calendars for Housing Navigators and the Program Manager.
• Coordinate participant follow-up assessments, meetings, and community outreach events.
• Serve as the first point of contact for participants, staff, and external partners.

Office & Program Support

• Provide clerical support, including filing, correspondence, and data entry.
• Answer phones, greet visitors, and assist with general inquiries.
• Support daily office operations, ensuring an organized and professional environment.

Occasional travel may be required. Using their personal means of transportation (with reimbursement provided after the fact).

Minimum Qualifications

• Education: High school diploma or equivalent required;
• Experience: At least 2 years of administrative support experience. Experience with financial reconciliation, reporting, or data entry.
• Other: Strong organizational and administrative skills. Knowledge of financial reconciliation and recordkeeping. Ability to manage scheduling and coordinate multiple tasks. Strong interpersonal and communication skills. Proficiency in Microsoft Office Suite and case management software. Ability to work effectively with diverse populations, including justice-involved individuals.

Preferred Qualifications

• Associate's degree in Business Administration, Criminal Justice, or a related field.
• Experience in budget management and financial tracking.
• Knowledge of the criminal justice system and its impact on reentry populations.

Benefits Include:

• Medical, Dental, Vision, Flex Cash option
• CalPERS Retirement and CalPers 457
• Group Term Life/ Accidental Death & Dismemberment (AD&D)
• Holidays & Personal Holiday
• Vacation and Sick pay accruals
• Educational Assistance Benefit is based on availability of funding.
• Workers' Compensation, Unemployment Insurance, State Disability Insurance

To apply, please visit: https://careers.pageuppeople.com/873/sb/en-us/job/551829