Administrative Associate III

Job Title

Administrative Associate III

Agency

Prairie View A&M University

Department

College of Business | Accounting, Finance, Management Information Systems (MIS)

Proposed Minimum Salary

Commensurate

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

To support day-to-day operations of the Department of the Accounting, Finance, MIS. The Administrative Associate III, under general supervision, will assist the department head, dean and faculty with student advising/registration and graduation; to maintain records and provide customer service.

The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

Responsibilities:

• Day-to-day operations of the department office with tasks including answering phone, e-mail, fax; prepare purchase requisitions for office supplies when needed; provide customer service to faculty, students, visitors.
• Input class schedules for fall, spring and summer registration in Banner; assign classroom to classes if not assigned by Ad Astra; update class schedules as directed by the department head.
• Help department head with graduation audits for winter, spring and summer graduation; prepare graduation audits for students who apply for graduation and prepare necessary course substitution forms as directed by the department head and submit the audits to the Office of the Registrar; prepare catalog waiver form as necessary.
• Enter faculty hiring proposals in Workday to hire faculty, and complete hiring proposals; prepare offer letters and MOAs for current and incoming faculty (full-time and adjunct) and end of the semester/year letter for non-TT faculty.
• Help the department with arranging campus visit of invited candidates/guests for faculty position (flight and hotel reservation, etc.); snacks and drinks for faculty meetings.
• Performs other duties as assigned by the department head.

Required Education and Experience:

• High school diploma.
• Three years of related experience.

Required Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Ability to work with sensitive information and maintain confidentiality.
• Strong interpersonal and organizational skills.