Administrative Coordinator

The Administrative Coordinator at the Levy Economics Institute is primarily responsible for executing, troubleshooting, and improving the multi-faceted, dynamic administrative procedures that support the smooth functioning of Institute programming. The Administrative Coordinator will work closely with staff to organize logistics for Institute events. In addition to preparing written communications and assisting the Institute’s scholars and staff with daily administrative tasks, the coordinator will work interdepartmentally across the Bard campus to facilitate the use and maintenance of the Institute’s conference facilities at Blithewood.

For over 30 years, the Levy Institute’s research and activities have served the global policymaking community by enabling scholars and leaders in business, labor, and government to work together on problems of common interest. To stimulate discussion of economic issues, the Institute disseminates its findings through publications, conferences, workshops, seminars, congressional testimony, and other activities to an international audience of public officials, private sector executives, academics, and the general public. Since 2014, the Institute has also been the home to the Levy Graduate Programs in Economic Theory and Policy.

Duties

• Maintain records of Institute and Graduate Program expenses
• Event planning (arranging accommodations, travel, and meals; communicating with participants; tracking participant info)
• Prepare purchase orders and check requests; submit scholar and Institute expenses for reimbursement
• Assist Institute’s president with administrative tasks as needed such as managing appointments and completing expense reports
• Coordinate with campus departments to facilitate building use and maintenance
• Support administrative tasks related to incoming Graduate Program registration
• Support scholars and staff with basic office functions (copying, scanning)
• Schedule appointments, meetings, and reservations as needed
• Greet Institute visitors, providing directions and answering inquiries as needed
• Screen and redirect phone calls on a multiline system and take messages as needed
• Collate and distribute incoming mail for the Institute’s scholars, staff, and graduate students
• Prepare and send traditional and electronic correspondence
• Create and maintain filing systems, both electronic and physical
• Order office, kitchen, and breakroom supplies
• Other duties as required

Qualifications

• Five (5) years of administrative experience; previous experience in an academic environment is a plus
• Outstanding organization, time management, and problem-solving skills
• Self-starter who has ability to take initiative and work independently
• Some flexibility to work outside of normally assigned hours to support Institute events
• Strong written and verbal communication skills
• Excellent interpersonal skills

Compensation: $30/hour
This salary range reflects the College's good faith and reasonable estimate of the compensation for the position at the time of the job posting. Salary decisions are dependent on several factors including but not limited to market and organizational considerations, experience, and qualifications of a selected candidate as well as internal and external equity.

Benefits Overview
We are pleased to offer our full-time employees an excellent benefit package which includes health insurance; TIAA retirement plans; vacation, sick, and personal time; tuition benefits and more. To learn more about employee benefits and eligibility at Bard College, please visit https://www.bard.edu/humanresources/benefits/.