Administrative Coordinator

Job Description

About Us

Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey.

As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally. We take pride in our student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community.

In addition to our commitment to student success, we also value the well-being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the needs of our faculty and staff. From competitive compensation to health and wellness programs, and professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued.

Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260-acre campus located just 30 miles northeast of downtown Atlanta. Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a stimulating environment for personal and professional growth.

Join GGC and become part of a dynamic team that plays a pivotal role in shaping the lives and celebrating the achievements of our students. Together, let's make a positive impact and empower the next generation of leaders.

Job Summary

Reporting to the Executive Assistant, the Coordinator provides advanced, confidential and daily operations support in the office of the Vice President of Enrollment Management Services. This position requires persistent and consistent follow-up, attention to detail, frequently handles sensitive and/or highly confidential material; organizes, prioritizes, and triages; is proactive and anticipates, and is a vital member of a team responding to internal and external demands. This position will also provide support to the Enrollment Management Services division. The Coordinator plays a key role in fostering a positive work environment with the expectation of continuous improvement and first-class customer service. This position participates in divisional activities as a member of the Enrollment Management Services Division. Collaborative and team-oriented skills with a commitment to student success are essential attributes to this position.

Responsibilities

• Provides administrative support and assistance to the Executive Assistant in the Office of the Vice President of Enrollment Management Services (EMS) and departments within EM Services, including making appointments, scheduling meetings, maintaining calendars and email and ensuring follow-up.
• Prepares correspondence, presentations, charts and coordinate various activities or events involving several different constituencies for staff members. This includes handling of confidential information.
• Manages division budgets and budget-related transactions and budget ledger maintenance which includes multiple departments within the division; heavy purchase card management / reconciliation; this position holds a P-Card.
• Maintains efficient management of the office to include front VP suite operations, place, answer, screen and direct telephone calls providing information or referral as needed, manage repairs, order and track supplies for EMS division, provide customer service and office maintenance. Maintain office files in accordance with best practices in document retention and destruction guidelines.
• Assists with processing invoices and departmental charges; assist with travel related arrangements, including Travel Prior approvals, registration, airline reservations, car rentals, hotel reservations, expense reports for reimbursement, etc.
• Applies advanced technical expertise and professional judgement to carry out leadership direction while supporting and advancing organizational objectives.
• Assists with the coordination and execution of departmental activities and events. This includes securing the event location, event setup as necessary, scheduling presenters, maintaining the RSVP list and making catering arrangements. Also, attending various events/meetings.
• Travels to various campus buildings or off site locations and performs occasional errands related to operational needs, including purchasing or returning supplies and materials.
• Performs tasks and other duties as assigned generally required to be in-person with some work extending outside of normal weekly business hours. Remote work options may be granted at supervisor's discretion.

Required Qualifications

• 2 Year / Associate Degree or equivalent combination of education and experience
• 3-5 years of previous administrative assistant experience
• 3-5 years of proficient experience in budget management
• 3-5 years of proficient experience with Microsoft suite products

Preferred Qualifications

• 4 Year / Bachelor's Degree
• 3+ years of high degree of proficiency with all MS Suite applications
• 3+ years of experience in a fast-paced, detail-oriented environment
• Seven or more years of previous administrative assistant experience
• Experience with PeopleSoft
• Experience in a Higher Education setting
• Proficient in USG BOR and state purchasing guidelines and processes

Proposed Salary

42,100 - 50,500

Salary offer will be dependent on candidate's experience and qualifications, internal equity considerations, budget availability, and salary administration guidelines.

Knowledge, Skills, & Abilities

• Self-motivated
• Detail oriented with excellent communication and strong organizational skills
• Proficient using digital applications and must have the ability to work cross departmentally to process time sensitive information.
• Thrives in a team-oriented environment
• Strong interpersonal skills and positive attitude
• Ability to respond to various audiences accurately and calmly
• Ability to make decisions under pressure without immediate supervision; and to quickly assess needs and requirements of individuals entering the department
• Ability to interact with students in a positive and holistic manner
• Ability to follow leadership direction, receive constructive feedback, and adjust as needed to support departmental and organizational goals.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Georgia Gwinnett College is an equal employment, equal access, and equal opportunity employer. It is the policy of Georgia Gwinnett College to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).

For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR at (678) 407.5746 or email hr@ggc.edu.

Background Check

Position of Trust + Education + PCARD Credit Check

Other Information

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.