"Administrative Coordinator"

Job Details

Administrative Coordinator
University of California Los Angeles

Requisition Number: 38584

Salary: $26.99 - $38.66 Hourly

Position Description: The Administrative Coordinator (AC) is responsible for coordinating and overseeing the administrative functions of the SPCE office, providing high-level programmatic support, and the supervision of student staff. Administrative functions include parking coordination, assisting with personnel processes and invoice reconciliation, and submitting requests for supplies, services, travel, and equipment using online campus systems (BruinBuy, Concur, TSREQ, etc.). The AC will work with the Event & Engagement Coordinator and other staff to assess needs for events (both in-person and virtual) and provide support for implementation. The AC will help with the logistical components of event planning, including working with campus departments & third-party vendors, coordinating room reservations, ordering and preparing materials for distribution, catering and student staff support. The AC is responsible for managing the front office, including opening and closing the office, serving as the first point of contact for guests, managing inventory of equipment, publications and giveaways, and working with staff to maintain an updated office and events calendar. The AC will co-lead in the training, supervision, and evaluation of student staff, and manage student staff schedules. The incumbent will provide support to Senior Staff as needed. The position requires an individual with a student friendly and community-focused attitude who can provide high-touch service to students, co-workers, campus and community partners. Must have a willingness to serve and engage the community as viable partners in our outreach and access efforts. The position requires a great deal of problem solving, organization skills and a high degree of self-management; must be able to work independently and in a team environment. Occasional evening and weekend work required. Some local travel may be required to assist with events or to provide other on-site support. Other duties as assigned.

Special Instructions: For full application instructions and position description, please visit: https://hr.mycareer.ucla.edu/applicants/Central?quickFind=86938

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction