Administrative Specialist

Coastal Carolina University is currently accepting applications for the following position: Administrative Specialist in the Wall College of Business.

How to Apply

Interested candidates may apply online at https://jobs.coastal.edu/postings/90299. Applicants must submit a resume, cover letter, and reference list. Review of applications will begin immediately and continue until position is filled.

Required Qualifications

High School Diploma. Two (2) years of secretarial/clerical experience. Equivalent education, training, and experience may be considered.

Preferred Qualifications

Previous administrative experience at a University or K-12 school.

Duties include, but are not limited to

• Provides administrative support to the assigned academic department(s) and chairs within the Wall College of Business; runs departmental reports; maintains accurate files for advising and registration using relevant campus systems; maintains travel budget and appropriate paperwork for departmental travel; ensures departmental requests and forms are submitted completely and correctly.
• Provides support for instruction activities of faculty by copying exams/handouts. Reserves instructional equipment and rooms. Maintains faculty schedules, contact info, and syllabi.
• Enables departmental activities by scheduling meetings for faculty, advisory boards, academic honor societies, etc.; prepares, copies, and collates meeting documents; takes meeting minutes and distributes them in a timely fashion; maintains accurate meeting records.
• Attends relevant training sessions to maintain current working knowledge of campus systems, policies, and procedures.
• Serves as supervisor and/or mentor to the department’s Graduate Student Assistants.

Knowledge, Skills & Abilities

Command of Microsoft Office suite (Word, Excel, SharePoint, Outlook) and the ability to learn new technologies; ability to work with students, faculty, and the public exercising discretion and good judgment in applying departmental and program policy and procedures; the ability to self-start and work independently in implementing administrative procedures; efficient academic file management and record-keeping accuracy; effective oral and written communication skills; time management skills and ability to meet deadlines; ability to work with and maintain a running budget.

Coastal Carolina University is a public comprehensive liberal arts institution located in Conway, South Carolina, just nine miles from the Atlantic coastal resort city of Myrtle Beach. Coastal Carolina University enrolls over 10,000 students from 49 states and 55 nations. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the baccalaureate and master’s degrees of national and/or regional significance in the arts and sciences, business, humanities, education, and health and human services, a specialist degree in instructional technology, and PhD degrees in marine science: coastal and marine systems science and education sciences.

The University provides equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, citizenship status, national origin, or because an employee or applicant for employment is an individual with a disability or a disabled veteran, an Armed Forces service medal veteran, a recently separated veteran, or an active-duty wartime or campaign badge veteran, or other “protected veteran,” as defined by law. Coastal Carolina University is an EO/AA employer.