"Administrative Coordinator"

Administrative Coordinator

Job ID: 31110

Description:

CUNY’s Accelerated Study in Associate Programs (ASAP) and Accelerate, Complete, and Engage (ACE) are comprehensive college degree completion programs. CUNY ASAP|ACE provides comprehensive and personalized support and resources to students that help remove barriers to full-time study, support academic momentum, and build a connected community. Support and resources include personalized advisement, career counseling, tutoring, tuition gap scholarships, and additional financial resources.

The ACE Program at Queens College (ACE QC) is seeking an Administrative and Student Resource Coordinator to support the program’s administrative operation and ensure the timely dissemination of student resources. Reporting to the Senior Director for Transfer Success and Partnerships or their designee, in addition to the duties outlined in the CUNY Title Overview, the Administrative Coordinator will:

• Facilitate the distribution of student financial resources, including program scholarships, stipends, and transportation assistance (e.g., OMNY cards, parking decals).
• Communicate with students regarding the status and processing of financial resources, and coordinate with campus offices, such as Financial Aid and the Bursar, to resolve issues.
• Support program leadership and campus partners in reconciling financial aid disbursements and preparing reports for the CUNY Central Office.
• Process budget requisitions, monitor expenditures, and manage invoice payments in collaboration with administrative and finance teams.
• Conduct student outreach using various platforms—including email, messaging tools, and social media—to share important updates and opportunities.
• Coordinate logistics for meetings, workshops, and events, including scheduling, preparing materials, and providing on-site support.
• Serve as a primary point of contact for students, visitors, and the broader college community, offering accurate information and responsive assistance.
• Represent the program at internal and external events, such as open houses, transfer fairs, and CUNY Central Office meetings.
• Contribute to special projects and initiatives that support the program’s mission and evolving priorities.

If you are viewing this job posting on any website other than CUNYfirst, please follow the instructions below:
- Go to cuny.jobs
- In the box under "job title/ keyword", enter "31110"
- Click on "Administrative Coordinator "
- Click on the "Apply Now" button and follow the instructions.

Please note that the candidates must upload a cover letter describing related qualifications and experience, resume, and the name and contact information of three (3) professional references as ONE DOCUMENT in any of the following formats: .doc, .docx, or .pdf format.

**Please use a simple name for the document that you uploaded, for example: JDoeResume. Documents with long names cannot be parsed by the application system.

NY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.