Administrative Coordinator

Job Description

The Administrative Coordinator provides comprehensive administrative support to their assigned core within the School of Public Health. Responsibilities include greeting visitors, managing building access, and coordinating space utilization. The Coordinator proactively manages office functions, troubleshoots operational issues as they arise, and provides essential logistical and event support. Additionally, this role handles transaction processing, responds to inquiries, and serves as a primary or back-up resource for academic administrative functions based on departmental needs and availability.

This position is hybrid eligible.

All offers of employment are contingent upon a criminal background check and education verification that are satisfactory to Brown University.

Education and Experience

Bachelor's degree or equivalent combination of education and experience. One (1) to two (2) years of experience as an office manager, office clerk, administrative assistant, front office manager, or similar role. Business or office-related financial experience preferred.

Job Competencies

• Attention to detail combined with the ability to propose and execute creative solutions for complex administrative challenges.
• Strong written and verbal communication skills, with proven experience producing reports, assigning tasks, facilitating instructions, and managing vendor contracts.
• Excellent organizational and multitasking skills, with a demonstrated ability to prioritize a high volume of work and meet competing deadlines.
• Advanced familiarity with Microsoft Office Suite and Google Workspace (specifically Gmail and Calendar), along with basic computer troubleshooting skills.
• High level of reliability and discretion when handling sensitive information, with the initiative to work effectively both independently and as a collaborative team member.
• Strong interpersonal and leadership abilities, with a focus on building effective working relationships across the department.

Benefits of Working at Brown

Information on the Benefits of Working at Brown can be found here.

Recruiting Start Date

2026-03-05

Job Posting Title

Administrative Coordinator

Department

School of Public Health Office of Finance and Administration

Grade

Grade 8

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time

Scheduled Weekly Hours

37.5

Position Work Location

Hybrid

Submission Guidelines

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

This position is not eligible for visa sponsorship.