"Administrative/Financial Coordinator"

Administrative/Financial Coordinator

Company: University of Oklahoma

Job Location: Oklahoma-Norman-Norman Campus

Category: Business and Financial Services

Type: Full-Time

Job Number: 252781

Organization: Physics & Astronomy

Schedule: Work Schedule: Monday - Friday, 8:00 am to 5:00 pm; occasional nights or weekends for special events

Work Type: Onsite

Salary Range: Targeted salary: $48,000 annually, based upon experience

Benefits Provided: Yes

Required Attachments: Resume, Cover Letter

Job Description

The Dodge Family College of Arts and Sciences is looking for an Administrative/Financial Coordinator to join our team. The Administrative/Financial Coordinator position provides professional administrative support and assists with financial support in the Homer L. Dodge Department of Physics and Astronomy.

Essential Responsibilities:

• Assists with managing departmental account budgets, including university, grant, and OU Foundation funds.
• Reviews and reconciles monthly financial and payroll reports to resolve outstanding expenses, payroll issues, and transfers.
• Serves as departmental liaison with the Shared Business Services Center for coordination of financial, payroll, human resources, and travel transactions.
• Maintains confidential records and ensures proper documentation and retention.
• Assists with the development, implementation, and interpretation of departmental policies and procedures.
• Ensures compliance with federal, state, and university regulations and guidelines.
• Provides faculty support with purchasing, travel arrangements, reimbursements, funding requests, awards, and general policy questions.
• Serve as the departmental liaison with the College Dean's Office, Shared Business Services, and other departments across campus, as well as the community
• Performs various duties as needed to successfully fulfill the function of the position
• Reconciles monthly financial and payroll reports to clear outstanding expenses, payroll, and transfers
• Maintain confidential records
• Assists with the development, implementation, and interpretation of departmental policies and procedures, ensuring compliance with federal, state, and university policies and regulations
• Provides faculty support with purchases, travel, policies and procedures, faculty awards, funding requests, and reimbursement requests
• Serves as departmental liaison with the College Dean's Office, Shared Business Services Center, other campus units, and community partners.
• Performs related duties to support the operational function of the department.

Job Requirements

Required Education: Bachelor's degree in Accounting, Finance, Business, Management, or related field, AND:

Equivalency /Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree

Skills:

• Strong organizational and time-management skills.
• Ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Ability to maintain confidentiality and use discretion.
• Strong written and verbal communication skills.
• Ability to interpret and apply policy and procedural guidance.

Working Conditions:

• Standard office environment.
• Frequent use of computers and office equipment.
• Ability to engage in repetitive motions and communicate effectively.

Departmental Preferences:

• Experience in payroll, finance, or administrative support.
• Prior OU or higher education experience.
• Highly organized with the ability to manage multiple projects and deadlines effectively.
• Ability and willingness to perform a variety of tasks throughout the day, ranging from urgent, immediate needs to long-term planning and office administration.
• Strong office management skills.
• Critical thinking and analytical skills, including researching, collecting, and interpreting data, and preparing reports or responses to inquiries.
• Welcoming and professional demeanor when interacting with students, alumni, faculty, and staff.
• Ability to quickly learn new systems, software, and processes.
• Willingness to work collaboratively with the supervisor, College Dean's Office, Shared Business Services, and other campus units to manage workflows and resolve issues.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Job Posting: Jan 16, 2026

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