"Administrative/Financial Coordinator"

Administrative/Financial Coordinator

Company: University of Oklahoma

Job Location: Oklahoma-Norman-Norman Campus

Category: Business and Financial Services

Type: Full-Time

Job Number: 252782

Organization: School of Biological Sciences

Schedule: Work Schedule: Monday - Friday, 8:00 am to 5:00 pm; occasional nights or weekends for special events

Work Type: Onsite

Salary Range: Targeted salary: $48,000 annually, based upon experience

Benefits Provided: Yes

Required Attachments: Resume, Cover Letter

Job Description

The Dodge Family College of Arts and Sciences is looking for an Administrative/Financial Coordinator to join our team. The Administrative/Financial Coordinator position provides professional administrative support and assists with financial support in the School of Biological Sciences.

Essential Responsibilities:

• Managing day-to-day operations for all school account budgets, including university, grants, and OU Foundation funds, in coordination with the School Administration, and serves as the Shared Business Services Center liaison for financial, payroll, and travel transactions
• Prepares and verifies the monthly certification for financial reports to clear outstanding expenses, payroll, and transfers
• Key contact for facilitating payroll for the school in coordination with SBSC
• Assisting with Onboarding and Offboarding
• Maintain confidential records
• Assists with faculty progression processes, annual reviews, new faculty searches, faculty status, teaching loads, renewals, and records.
• Assists with the development, implementation, and interpretation of school policies and procedures, ensuring compliance with federal, state, and university policies and regulations
• Provides faculty support with purchases, travel, policies and procedures, faculty awards, funding requests, and reimbursement requests
• Coordinates with the College Dean's Office, Shared Business Services, and other departments across campus, as well as the community
• Performs various duties as needed to successfully fulfill the function of the position

Job Requirements

Required Education: Bachelor's degree in Accounting, Finance, Business, Management, or related field

Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelors degree

Skills:

• Proficient in Microsoft Office
• Excellent oral and written communication
• Strong Excel skills including the ability to build and manipulate spreadsheets
• Highly organized and able to handle multiple projects and deadlines
• Detail oriented for accuracy of data and information
• Advanced computer skills with wide knowledge of business software

Certifications: None

Advertised Physical Requirements: Standard office environment with extensive computer use. Must be able to pull, push, reach, grasp, feel, touch, communicate, hear

Departmental Preferences:

• Experience in Payroll, Finance or Administrative Support
• OU or higher education experience
• Highly organized and able to manage multiple projects and deadlines
• Ability and desire to preform a number of different types of tasks throughout a given day, ranging from handling of urgent requests to long-term planning and office administration
• Excellent office management skills
• Critical thinking skills, including an aptitude to research, collect, and analyze data and prepare reports or responses to inquires
• Welcoming and caring demeanor when interfacing with students, alumni, and other staff and faculty colleagues on campus
• Ability to learn new systems and processes
• Willingness to work closely with supervisor, Dean's Office, and other departments across campus to manage work and solve problems

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Hiring contingent upon a Background Check?: Yes

Special Indications: None

Job Posting: Jan 7, 2026

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