"Administrative Manager"

Administrative Manager

Organization: Medicine Office of the Dean

Job Location: Oklahoma-Oklahoma City-Health Sciences Center

Schedule:

Work Schedule: Monday - Friday, 8-5

Work Type: Onsite

Salary Range: Targeted salary up to $60,400 dependent upon qualifications.

Benefits Provided: Yes

Required Attachments: Resume

Job Description

Provides leadership and oversight for the donor cadaver program, managing day-to-day operations and ensuring effective communication and outreach to prospective donors, donor families, internal departments, vendors, and external university representatives.

Duties:

• Manages the day-to-day operations of the Willed Body Program (WBP) including financial, administrative, and budgetary functions.
• Oversees all written and oral communication duties with donors, donor families, internal stakeholders, and other universities
• Coordinates all cadaver management duties including transportation, embalming quality assessment, cremation, preservation, documentation, identification, and final disposition of cremated remains.
• Works closely with the Oklahoma Anatomical Board to develop and maintain standard operating procedures, ensure regulatory compliance, and manage required reporting.
• Implements best practices and monitors quality assurance activities to maintain and enhance continuous improvement processes in alignment with industry and university standards.
• Prepares department budget in conjunction with the finance team.
• Analyzes departmental financial procedures.
• Makes recommendations for change and develops strategy for change.
• May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight.
• Collects time sheets, enters into TAL, tracks leave, and special pays.
• Supervises office staff.
• Responsible for hiring, terminations, training, conducting performance appraisals, disciplining, delegating tasks, overseeing work, and development.
• Anticipates staffing needs by analyzing workflow and strengths of employees.
• Prepares monthly reports for balanced accounts, verification reports, and management reports.
• Develops departmental policy by analyzing current procedures, work issues, and current events.
• Maintains policy and procedure manuals and documents process.
• Plans and coordinates special activities and projects, which includes representing department or college at various meetings.
• Serves as liaison to coordinate inter-and intra-departmental administrative functions.
• Performs various duties as needed to successfully fulfill the function of the position.

Job Requirements

Required education: Bachelor's degree, AND:

• 24 months experience as a manager in an Accounting, Finance, or Business Office.

Equivalence/Substitution: Will accept 48 months related experience in lieu of the Bachelor's degree for a total of 72 months related experience.

Skills:

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Detail oriented for accuracy of data and information
• Highly organized and ability to handle multiple projects and deadlines
• Ability to communicate well and build rapport with students, faculty and staff
• Ability to produce reports
• Ability to multitask and meet deadlines in a timely manner

Certifications: None

Working Conditions:

Physical:

• Sit for prolonged periods.
• Communicate effectively.
• Engage in repetitive motion.
• Ability to assist other team members in moving bodies and equipment.
• Use of computer, calculator, and telephone.

Environmental:

• Standard office environment, morgue, and anatomy laboratory.

Departmental Preferences:

• Bachelor's degree in Funeral Science, Biological Sciences, Anatomy, Business, or other related field.
• 24 months experience as a manager or administration in Funeral Home, Morgue, Anatomy Lab, Academic Institution.

Supervision:

• Morgue & Laboratory Manager
• Administrative Finance Coordinator
• Part-time Morgue Support

Job Posting: Nov 6, 2025

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