Administrative Manager

Job Summary

Under minimal supervision, responsible for planning, organizing, directing and/or controlling all aspects pertaining to administrative functions of assigned department's internal and external customer service, staff management and financial management operations pertaining to areas including (but not limited to) data/records maintenance, supply management, transcribing/dictation, word processing, telecommunications, office equipment maintenance, and office support. Acts as a catalyst between the department and its customers and staff to ensure continuity and quality of service and care.

The ideal candidate is a proactive self-starter who demonstrates a strong willingness to learn. This individual is capable of training colleagues on financial processes, while maintaining a high level of organization, accuracy, and attention to detail.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

This position will be in person at the University of Utah (SLC location) with the future possibility of a hybrid option.

Pay range: $58,000-$64,000 and the salary will be determined by experience and qualifications of the candidate.

Occasionally: Lifting 5-10 pounds

Responsibilities

• Process Pay agreements and monitor payroll process.
• Ongoing financial and pay agreement training.
• Post staff and faculty position
• Onboard/Offboard Staff, setting-up training schedules
• Develop departmental training procedures and job distribution.
• Processes all faculty hiring documentation and process.
• Assists with faculty recruitment coordination may include but is not limited to schedule meetings, travel, and other expenditures.
• Assists with RPT process (faculty retention, promotion, tenure).
• The administrative matters regarding day-to-day operations and procedures for university department.
• Maintains Tuition Benefit Program (working with faculty & students, implement and keep up with requirements
• Provides administrative support to upper-level department management by scheduling appointments, coordinating meetings, conferences, retreats, and other department events.
• Maintain Personnel forms/personnel directory.
• Manages & prepares CAV reports.
• Processes Activity set-up with start-up funds
• Cross training and backup with front desk, and other areas as needed.

Occasionally: Lifting 5-10 pounds

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking, Lifting 5-10 pounds Seldom: Bending, reaching overhead.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Manager, Administration Management: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.

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