Job Details

Manager / Office Services Management

Job Summary

About Ivory Innovations: Ivory Innovations is both an operating foundation and an academic center based at the University of Utah's David Eccles School of Business. Our mission is to catalyze high-impact innovations in housing affordability. We bridge research and industry, support and fund breakthrough ideas, engage students nationwide, and directly implement housing solutions through our development work in Utah. About the Role: Ivory Innovations is seeking a highly organized, proactive, and detail-oriented Program & Operations Coordinator to support our growing team. This role is ideal for someone who enjoys keeping operations running smoothly, coordinating logistics, and supporting leadership and programs behind the scenes. The position will help manage day-to-day administrative operations while supporting key Ivory Innovations programs, including the Ivory Prize, Hack-A-House, and our student engagement initiatives.

Responsibilities

Key Responsibilities: Administrative and Team Support

• Coordinate calendars and scheduling for team members, including meetings with partners, judges, speakers, and stakeholders
• Provide administrative support to leadership and staff, including meeting preparation, note-taking, and follow-ups
• Track and coordinate recurring meetings, deadlines, and logistics across team workflows
• Maintain and update contact lists for partners, sponsors, speakers, judges, alumni, and student participants

Program and Student Engagement Support:

• Help coordinate logistics for the Ivory Prize, Hack-A-House and other Ivory Innovations programs
• Support student-facing initiatives including the Student Associate program, fellowships, and related engagement activities
• Coordinate onboarding and logistics for student associates and fellows, including scheduling meetings and managing program materials
• Assist with scheduling guest speakers, meetings, and program sessions as needed

Events and Convenings:

• Support planning and logistics for small convenings, workshops, and external events hosted by Ivory Innovations
• Coordinate RSVPs, catering, materials, and day-of logistics for program events
• Assist with preparation of materials and logistics for meetings, presentations, and convenings

Office Operations:

• Support day-to-day office coordination, including supplies, shared documents, and process upkeep
• Assist with basic administrative processes related to hiring, onboarding, and payroll coordination for student staff
• Support ad hoc projects and team needs as they arise

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience). Manager, Administrative / Office Services Management: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience. Preferences

• Strong organizational skills with excellent attention to detail
• Clear and professional written and verbal communication skills
• Ability to manage multiple tasks, prioritize effectively, and work independently
• Proficiency with Google Workspace and Microsoft Office
• Experience working in a university, nonprofit, or mission-driven organization preferred

Special Instructions Requisition Number: PRN44733B Full Time or Part Time? Full Time Work Schedule Summary: Monday - Friday, 9:00am - 5:00pm. Department: 02442 - IVORY INNOVATIONS Location: Campus Pay Rate Range: $60,000 - $80,000 Close Date: 4/20/2026 Open Until Filled: