General Information

JMU's Department of Health Professions invites applications for an Administrative Office Specialist. This position will provide financial management, office management and general administrative support to the Department of Health Professions Academic Unit Head (AUH), Program Directors, faculty, and staff.

Duties and Responsibilities

Supports the Department of Health Professions Academic Unit Head, Program Directors, faculty, staff, students, and visitors
Serves as main contact with internal and external constituents: Answers telephones, and direct calls, assists walk-ins and visitors with inquiries and directs accordingly
Maintains all departmental records and documents, including equipment and supplies, program accreditation, course syllabi, and other required documentation
Serves as Fixed Assets Coordinator for the Department
Serves as fiscal administrator for Department, overseeing multiple budgets (department, grants, workshops)
Completes monthly budget reports with detailed programmatic and departmental spending
Purchases all supplies for programs, faculty, staff of the Department through appropriate systems (procurement, eVA, etc.)
Coordinates all hiring, on-boarding, and payroll processes and paperwork for the Department

Qualifications

Strong ability to prioritize tasks independently, meet deadlines, and follow up consistently on assignments and requests in a fast-paced setting with frequent interruptions
Strong written and verbal communication skills, with the ability to interact effectively and professionally with faculty, staff, students, and external stakeholders
Prior experience with financial administration, procurement systems, and budget tracking
Demonstrated proficiency in Microsoft Office applications, particularly Word and Excel, for document preparation, data management, and reporting
Exceptional attention to detail, with the ability to autonomously manage multiple priorities, coordinate schedules, maintain records, and ensure accuracy across administrative processes simultaneously
Familiarity with enterprise systems such as HR/payroll platforms, procurement tools, and reimbursement systems
Comprehensive understanding of office management principles, administrative best practices, and organizational procedures

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Administrative Office Specialist - Department of Health Professions

James Madison University

800 S Main St, Harrisonburg, VA 22807, USA

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Administrative Office Specialist - Department of Health Professions

James Madison University

800 S Main St, Harrisonburg, VA 22807, USA

General Information

This is a Preview Listing…

Your Network at Work… Higher Ed Candidate Connect

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Related Jobs

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Grants to USA, Canada, and International Researchers for Research Related to Polycystic Kidney Disease

Fellowships to USA and Canada Qualifying IHE Students for Holocaust Research and Writing

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Administrative Office Specialist - Department of Health Professions

James Madison University

800 S Main St, Harrisonburg, VA 22807, USA

General Information

This is a Preview Listing…

Your Network at Work… Higher Ed Candidate Connect

Academic Roles… Create a Job Alert

Related Jobs

Related Research Grants

Fellowships to USA, Canada, and International PhD Students for Ecology and Evolution Research

Grants to International Investigators for Collaborative Research Projects on Education

Grants to USA, Canada, and International Researchers for Projects Benefiting Patients with Sarcoma

Grants to USA, Canada, and International Researchers for Studies on TANGO2 Deficiency Disorder

Grants to USA, Canada, and International Investigators for Research on Cardiovascular or Neurovascular Disease

Cooperative Agreement to USA Nonprofits, For-Profits, IHEs, and Agencies for Cancer Research

Grants to USA, Canada, and International Researchers for Research Related to Polycystic Kidney Disease

Fellowships to USA and Canada Qualifying IHE Students for Holocaust Research and Writing

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2026 AAA Annual Meeting: On the Verge

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