Administrative Officer

Job Summary

Administrative Professional

The College of Humanities seeks an Administrative Professional to support the departments of Communication, Linguistics, and Ethnic, Gender & Disability Studies. This role contributes to the day-to-day operations of these units by providing a combination of administrative coordination, transactional support, and problem-solving.

Working closely with department leadership and administrative partners, this position helps ensure efficient, accurate, and responsive support across a range of academic and operational activities.

Responsibilities

Financial & Administrative Processing

• Process reimbursements, honoraria, and travel for faculty, students, and guests
• Support purchasing and reconciliation activities, including use of university systems (e.g., UShop, PCard)
• Maintain organized records and assist with basic budget tracking

Payroll & Hiring Support

• Prepare graduate student teaching offer letters
• Process personnel transactions (ePAFs) and support semester hiring processes
• Coordinate with HR and payroll offices to ensure timely processing

Faculty & Academic Support

• Coordinate administrative aspects of faculty hiring
• Support review processes (e.g., retention, promotion, tenure) by managing materials and communications
• Serve as a point of contact between faculty and administrative offices on matters such as leave, retirement, and related processes

Office & Operations Coordination

• Coordinate facility and maintenance requests and serve as liaison with campus service units
• Assist with office space assignments, access, and general office logistics
• Support front office operations and maintain shared resources and equipment

Student & Program Support (as needed)

• Assist with scholarship coordination and related administrative processes

This list is not intended to be exhaustive. Duties may evolve as business needs, staffing, and shared-services structures continue to develop.

Minimum Qualifications

Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.

Preferences

• Experience providing broad administrative support across multiple units.
• Experience documenting processes or supporting process improvement efforts.
• Strong organization, attention to detail, and ability to manage multiple priorities.
• Demonstrated ability to build trust and maintain positive working relationships.