"Administrative Specialist (Career and Technical Education) District"

Administrative Specialist (Career and Technical Education) District

Riverside Community College District

Department: IE/D Strong Wrkfrce Consort (D)

Position Type: Support Staff (Classified / Confidential)

College/Campus: District

Physical location of the position: District

Employment Type: Full-Time

Position Length: 12-month

Salary Range: Grade K

Salary Amount: $6,114 - $7,444

Salary Type: Monthly

Is this position categorically (grant) funded? Yes

If categorically (grant) funded, date funded through: June 30, 2026 with the possibility of extension pending funding

BASIC FUNCTION:

Under the supervision of the area administrator, performs skilled secretarial and clerical duties typically for academic and operational departments.

PROVIDES WORK OR LEAD DIRECTION TO:

Short-Term employee(s) and/or Work Study student(s).

EDUCATION:

Graduation from high school, or GED equivalent. Additional college business course(s) from an accredited institution and/or training in a business related area (i.e. work processing, computer applications, office management) is desired.

EXPERIENCE:

At least four years of varied secretarial experience, which includes two years working for upper level management. Secretarial experience in a community college or other educational office environment is preferred. Must have experience with word processing systems and spreadsheet software packages.

KNOWLEDGE OF:

Microsoft Office software package (Word, Excel, Access, Power Point); modern office practices and equipment.

ABILITY TO:

Operate modern office equipment, including, but not limited to, calculator, scanners, copiers, fax machines, telephone, desktop computer; spell correctly; communicate, using good English, orally and in writing; compose correspondence independently; keyboard at a speed of not less than 50 net words per minute; index and file; deal effectively with public officials; establish and maintain an effective working relationship with others.

LICENSES/CERTIFICATIONS:

None

COMMITMENT TO DIVERSITY:

Candidate must demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students, staff, and the community.

CONTACTS:

May include students, staff, faculty, administrators, vendors, general public, conference facilities, business leaders, public officials.

WORKING CONDITIONS:

Normal office environment.

Duties and Responsibilities:

REPRESENTATIVE DUTIES:

1. Coordinates, plans and schedules appointments, makes reservations and handles catering for on or off campus meetings, workshops, events, and conferences, including video conferences, and makes travel arrangements for director, faculty and/or staff.
2. Answers and screens telephone calls and e-mail, and provides information where judgment, knowledge and explanation of policies and/or procedures are necessary. May field complaints and serve as a department liaison for the faculty, staff, students, parents and/or the public.
3. Schedules and maintains master calendar for department.
4. Conducts tracking of monthly department staff attendance reports and student/hourly worker timesheets as directed.
5. Prepares correspondence on a variety of matters; develops, or prepares, letters, memoranda, forms, flyers, department newsletters, marketing material, training proposals, organizational charts, and/or minutes, which could be material of a confidential nature, from handwritten drafts, notes or oral instruction;
6. Types tests, reports, statistical outcomes; drafts correspondence, with minimum of instruction, responding to routine inquiries, or as needed, to follow up on departmental actions or as requested by official to whom assigned.
7. Maintains department/program files and researches and assembles information as needed.
8. Performs a wide variety of data entry information utilizing specific data formats and various software; checks and reviews data for completeness and conformance with established processes and procedures.
9. Assists in preparing Board reports.
10. Assists in researching and preparing a variety of reports, including narrative and statistical, as directed by official to whom assigned;
11. Assists in developing a variety of surveys and compiling the results.
12. Orders, inventories, stores and issues department/program office supplies.
13. Assists in monitoring the department budget.
14. Operates and maintains a variety of office equipment.
15. Handles department/program mail distribution, including pick up, drop off, opening and delivering mail; maintains master mailing lists; prepares, produces and distributes mass mailings of materials and reports related to the department/program, under the direction of the department manager to whom assigned.
16. Tracks and verifies invoices; prepares requisitions using District's software package.
17. Participates in District-provided in-service training programs.
18. Maintains a friendly, supportive atmosphere for students, staff, faculty, and the public.
19. Performs other duties, related to the position, as assigned.

Work Hours/Work Days:

Monday - Friday 8:00am-5:00pm

Required Applicant Documents: Resume or Curriculum Vitae, Cover Letter

Optional Applicant Documents: Letter of Recommendation 1, Letter of Recommendation 2, Letter of Recommendation 3

Effective Employment Date: Anticipated start date: July 2025

Application Deadline: Open Until Filled

To apply, please visit: https://apptrkr.com/6276291