"Administrative Specialist"

Job Details

Posting Number: S14181P

Working Title: Administrative Specialist

Department: VetMed-Business Office

About the University of Georgia: Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department: The University of Georgia College of Veterinary Medicine, founded in 1946, is dedicated to training future veterinarians, providing services to animal owners and veterinarians, and conducting investigations to improve the health of animals as well as people. The college benefits pets and their owners, food-producing animals, and wildlife by offering the highest quality hospital and diagnostic laboratory services. Equipped with the most technologically advanced facilities located on a university campus, the college is dedicated to safeguarding public health by studying emerging infectious diseases that affect both animal and human health. The College of Veterinary Medicine values all members of the university community, recognizing that differences in experience and culture can only lead to a more well-rounded, accepting academic environment as embodied in our Principles of Community.

College/Unit/Department website: www.vet.uga.edu

Posting Type: External

Retirement Plan: TRS

Employment Type: Employee

Benefits Eligibility: Benefits Eligible

Full/Part time: Full Time

Additional Schedule Information: Monday – Friday; 8:00 am – 5:00 pm

Advertised Salary: Commensurate with Experience

Posting Date: 09/24/2025

Open until filled: Yes

Proposed Starting Date: 11/10/2025

Location of Vacancy: Athens Area

Classification Title: Administrative Assistant II

FLSA: Non-Exempt

FTE: 1.00

Minimum Qualifications: High school diploma or equivalent and 2 years of related experience

Position Summary: Position provides administrative support for CVM IT, Facilities, ERC, and Business Office Departments. This includes Payment Requests, Purchase Requisitions, and P-Card purchases when necessary. They will also oversee CVM mail/packages as well as annual inventory. Will work under limited supervision.

Knowledge, Skills, Abilities and/or Competencies:

• Strong computer skills and attention to detail.
• Excellent ability to communicate both in writing and speaking.
• Effectively perform multiple tasks.
• Excellent customer service, interpersonal, and organizational skills.

Physical Demands: Lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Walk, sit, and stand. Driving as needed to perform job duties.

Duties/Responsibilities:

• Provide administrative support for IT, Facilities, ERC, Safety and Business Office Departments. Duties include entering purchase requisitions into UGAMart, submitting Payment Requests, using P-Card when needed, and preparing deposits to be given to the Business Office. Will also handle invoicing for ERC for jobs done with CVM and other UGA campus locations.
• Handle P-Card reconciliation for purchases made as well as other P-Card holders in IT, Facilities, and ERC.
• Support CVM IT and Facilities with help desk administration. This includes routing tickets submitted as well as phone calls received.

(70% of time)

• Coordinate mail room operations. Duties include daily sorting of mail for CVM and oversight of packages and deliveries.
• Supervise student worker in delivering mail and packages to CVM faculty and staff throughout the day.
• Serve as liaison to UGA Libraries for receiving/returning books.

(20% of time)

• Oversee and manage annual inventory.
• Serve as backup to Safety Officer when assigning general building access for UGA employees and vendors/contractors, and adjusting door lock/unlock schedules.
• Other additional duties as assigned.

(10% of time)