"Administrative Support Coordinator II"

Job Description

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you've come to the right place. Learn more: https://www.csun.edu/about-csun.

Major Duties

Under general supervision, the Administrative Support Coordinator II provides essential administrative, financial, and operational support to the Africana Studies Department. Responsibilities include managing records, coordinating departmental logistics, and ensuring accurate reporting. This role ensures department compliance, communication, and continuity through consistent tracking, documentation, and procedural accuracy.

• Maintains all department fiscal and budgetary records.
• Assists Chair with the Schedule-Of-Classes (SOC) Build, including faculty workload and reassign time.
• Responsible for creating and maintaining confidential faculty and student files.
• Responsible for assisting with special projects, coordination of department meetings.
• Reviews all electronic travel forms for tenured and tenure-track faculty.
• Performs other duties as assigned.

NOTE: To view the full position description, including all of the required qualifications, copy and paste this link into your browser: https://mycsun.box.com/s/10gsjxrf2mdqikwomy0ygb6ynanazuad

Qualifications

• Equivalent to five (5) years of full-time, progressively responsible administrative or technical office management experience in an administrative capacity exercising independent judgment and leading the work of others.
• Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience.

Knowledge, Skills, & Abilities

• Strong organizational, analytical and fiscal management skills. Strong verbal and written communication skills.
• Ability to multi-task in a fast-paced environment; Strong time-management and problem-solving skills. Ability to manage and train on virtual learning tools (e.g., zoom, Microsoft teams etc.)
• Experience managing office staff (as needed) and student assistants. Strong technological skills (spreadsheets, databases, social media and graphic design presentation software).
• Strong attention to detail, time management, and organizational skills in handling complex administrative and fiscal workflows.

Pay, Benefits, & Work Schedule

• The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more.
• Classification: 1035 / Admin Support Coordinator / Grade 2
• The anticipated HIRING RANGE: $ 4367- $ 4727 per month, dependent upon qualifications and experience. The salary range for this classification is: $ 4367- $ 6362 per month.
• HOURS: Full Time; 40 hours per week; Monday through Friday. May include evenings and weekends.
• This is a Temporary position; end date to be determined.
• The position is currently hybrid (4 days in office, 1 day remote); however, this is subject to change based on student and/or operational needs.