"Administrative Support Specialist"

Administrative Support Specialist

Company:
Auburn University

Job Location:
Auburn University, 36849-5207

Category:
Other Administrative Positions

Type:
Full-Time

Requisition Number: S4977P

Home Org Name: PY Drug Discovery and Development

Division Name: College of Pharmacy

Job Class Code: DB03A-B

Appointment Status: Full-time

Limited Term: No

Job Summary

The College of Pharmacy is excited to recruit candidates for an Administrative Support Specialist. This role will provide varied and high level administrative and technical support to the Drug Discovery and Development department within the Harrison College of Pharmacy, with emphasis on more complex administrative responsibilities.

Essential Functions

• Advises others on processes, procedures, and services; resolves policy related or procedural problems.
• Gathers information and prepares various reports and correspondence; researches and resolves issues.
• Tracks and coordinates budgets for the department.
• Coordinates large or complex projects or events.
• Performs specialized technical duties and coordinates related processes.
• Reviews and verifies documentation for completeness and compliance with policies and procedures.
• Assists in the development and maintenance of databases.
• Participates in or assists with special activities such as orientations, consultations, and events.
• Performs a variety of clerical duties, such as: typing correspondence, filing documents, maintaining records and data entry.
• Prepares and processes forms, manages calendars and scheduling,.
• Distributes mail, processes outgoing mailings manages supplies & inventory, and processes travel/expense vouchers.
• Schedules classrooms and enters course information in to university systems.
• Conducts teaching effectiveness surveys and contacts bookstores about textbooks
• Addresses administrative issues related to student academic or financial status
• Creates and updates websites, and controls/maintains access to facilities.
• Supervise clerical or student work and provide general office support.

Minimum Qualifications

Education and Experience:

Level I: High school diploma or equivalent plus 4 years of experience in administrative support.

Level II: High school diploma plus 6 years of relevant experience. Experience must include at least 2 years at the preceding level or equivalent.

Substitutions allowed for Experience:
Graduate degrees may be accepted in lieu of experience.

Minimum Skills and Abilities

• Excellent written and oral communication skills.
• Strong organizational skills and attention to detail.
• Ability to support a group of faculty in a fast-paced work environment.
• Able to interact well with a wide range of personalities.

Minimum Technology Skills

• Experience with MS Office

Desired Qualifications

• Familiar with Banner ERP System
• Familiar with Kronos timekeeping system
• Experience in budgeting and finance

Salary Range: $36,770- $59,300

Job Category: Office/Administrative Support

Working Hours if Non-Traditional: 7:45am - 4:45pm; M-F

City position is located in
Auburn

State position is located
Alabama