"Administrator for School of Science"

Job Description:

• Support leaders, staff, students, and visitors daily
• Be a proactive problem-solver with great people skills
• Do you have a passion for seeing students succeed?

Ngā kōrero mō te tūranga – About the role

We are seeking an enthusiastic and organised Administrator to support the smooth day-to-day operations of the School of Science. This is a varied, people-focused role where you’ll be a key point of contact for students, staff, and visitors, while providing efficient and effective administrative and office support to the School Manager, Dean, Heads of Programmes, and wider School team. Your work will help ensure the School operates smoothly and delivers a positive experience for its community.

The role covers a broad range of responsibilities, including reception and enquiries, coordination of student-related academic processes, rooms and resources, staff travel, purchasing and payments, and contributing to events, outreach, external relations, marketing, and social media support.

Salary will be in the range of $58,439 to $70,692 per annum, determined by the skills, knowledge, and experience you bring to the role. This is a full-time position (37.5 hours per week), based at our Hillcrest Campus.

For more information about the role, please refer to the position description. For a confidential conversation about the role, please contact Margaret Barbour, Dean of Te Aka Mātuatua School of Science. All applications must be submitted through the online portal, emailed applications will not be accepted.

Please note: Applications will be reviewed as they are received.

Ko wai koe? – Who are you?

If you thrive in a busy, people-focused environment, this role is ideal for you. As the first point of contact in our school office, you’ll use your warm, professional manner to build strong relationships with students, staff, and visitors. Your communication skills, collaborative approach, and ability to manage a wide range of interactions will be essential in supporting our outreach activities, social media presence, and day-to-day operations.

You’ll be proactive, confident, and eager to learn, with strong administrative and computer skills, including Microsoft Office. Your enthusiasm for supporting learners and working closely with colleagues will be valued every day. Experience in tertiary education is an advantage, but not essential.

Don’t meet every single requirement? Research shows that some people are less likely to apply for jobs unless they meet every qualification. At The University of Waikato, we’re committed to creating a diverse, inclusive, and genuine workplace. So, if you’re excited about this role but your experience doesn’t perfectly match every listed qualification, we still encourage you to apply. You might be just the right person for this or another opportunity on our team.

Ko wai mātou? – Who are we?

Te Aka Mātuatua School of Science is a research-intensive school with teaching and research activities that cover a broad range of science disciplines. We are passionate about science and the difference that it can make to some of the biggest challenges facing Aotearoa and the world. With excellent facilities in Hamilton and Tauranga and staff who are genuinely world-class, we are driven in the pursuit of outstanding scientific teaching and research.

Find out more about Te Aka Mātuatua School of Science here.

He aha ngā take me tono mai ai koe? – Why should you apply for this position?

We want you to be part of our success! Our University stands proudly on the world stage as a provider of future-focused, international education and an active player in global research. Our rankings reflect these strengths. Working with us means you’ll enjoy a satisfying work environment with many benefits.

The University of Waikato is distinctive for the diversity of its staff and students and encourages applicants with the relevant capabilities from all backgrounds to apply. Applicants must have the legal right to live and work in NZ in accordance with the NZ Immigration regulations which can be found here.

Ko te Tangata – For the People

The University of Waikato prides itself on the quality of its engagement with the communities that it serves, the provision of a world-class education and the national and international impact of its research. Our policies are guided by the principles of the Treaty of Waitangi and equal opportunity for all.

E herea ana te Whare Wānanga ki te kaupapa kia whakaratohia te mea angitū ōrite ki ngā tāngata katoa.

Applications Close on Sunday February 15, 2026

Requisition number: 1003101

Posted: 30/01/2026