"Tautāwhi | Administration Assistant / Receptionist"

Job Description:

Te Kaupeka Ako | Faculty of Education
Located in Ōtautahi | Christchurch, Aotearoa | New Zealand

• 5 weeks annual leave +5 days university holidays
• Professional development opportunities
• Generous superannuation provisions (up to 6.75% employer contribution)
• Continuing (permanent) position (37.5 hours per week)

Kia hiwa rā, kia hiwa rā!
He hiahia, he pūkenga nōu ki te mahi a te Tautāwhi? Nāia te pōwhiri nā Te Whare Wānanga o Waitaha kia tono mai i te tūranga nei.

Āu Mahi | What You Will Do

As the Tautāwhi | Administration Assistant / Receptionist, you will play a key role in supporting the smooth operation of administrative functions at Te Kaupeka Ako | Faculty of Education. Working collaboratively with a dedicated team, you’ll bring energy and efficiency to a variety of daily tasks, ensuring a welcoming and well-organised environment.

Your Reception responsibilities will include managing incoming enquiries and supporting the flow of information across the faculty. You’ll also assist with a range of administrative tasks such as preparing and processing documents, maintaining records, and responding to general requests as needed. Attention to detail and a proactive approach will be key as you support internal processes and contribute to a well‑organised and responsive office environment.

At certain points throughout the year, you will provide additional administrative support for our professional placements processes. This will involve straightforward tasks such as routine data entry, checking information, and following up on simple enquiries to ensure information remains accurate and up to date during key periods. As part of this support, you will also assist with booking staff travel using our online booking and finance tools. Your reliability, accuracy, and attention to detail will help keep these seasonal activities running smoothly.

This is a great opportunity for someone who enjoys working collaboratively, thrives in a customer-focused role, and takes pride in keeping things running smoothly behind the scenes. If you’re ready to bring your administrative skills and positive energy to our team, we’d love to hear from you.

Mōu | Who You Are

You will be an experienced individual with at least 1-2 years’ experience in an administrative or reception support role in a medium to large organisation along with:

• Excellent organisational skills including the ability to cope with competing demands.
• Demonstrates resilience and organisational skills, including ability to set priorities, manage time and plan, work to meet deadlines, and escalate when appropriate.
• Proficiency in Microsoft Office including Teams.
• Deliver outstanding customer service for students and staff members.
• A good knowledge of the tertiary education sector is preferable.
• Strong interpersonal skills with the ability to work independently and within a team.
• Ability to adapt to new systems and processes
• An alignment with our organisation's values and culture, promoting a positive and inclusive work environment.

We seek a motivated individual with a positive attitude to join our team. If you’re eager to learn and grow in a role that offers diverse challenges and opportunities for development, this could be the perfect fit for you.

Mahi Ngātahi | Who You Will Work With

The Faculty Administration Services team is an enthusiastic, cooperative, and collaborative group of professionals that provides support for both staff and students. We assist students in their journey to become teachers by guiding them through the Initial Teacher Education selection process, Professional Placement processes, and we tackle various administrative tasks that may arise. Our team prides itself on fostering a positive and collaborative work environment, where everyone works together to ensure smooth functioning.

Ngā Painga o UC | Why UC

At UC, being part of our team means more than just a job. We are committed to supporting our kaimahi | staff’s career and wellbeing with benefits designed to help our kaimahi grow and feel connected, supported and valued.

UC’s Benefits(link) approach is shaped by Ngā Uara | Our Values Whanaungatanga, Tiakitanga, and Manaakitanga. They are designed to be relevant, support and inspire our people, they include:

• 5 weeks annual leave +5 days university holidays
• UC Parental Leave (up to 9 weeks paid) + 26 weeks Government paid parental leave and onsite childcare facility
• generous employer contribution to superannuation (up to 6.75%)
• flexible working arrangements
• professional development and study opportunities
• supportive working environment
• a wide range of retail discounts across shopping, entertainment and travel
• on-campus staff discounts including UC RecCentre
• living in revitalised Ōtautahi | Christchurch, Aotearoa New Zealand
• a unique working environment in a beautiful campus with access to UC facilities such as UC RecCentre and Staff Club at discounted rates plus onsite cafés and eateries, and more.

For more information, please visit us: link.

For more information about Te Whare Wānanga o Waitaha | University of Canterbury, please visit link.

The closing date for this position is: 8 February 2026 (midnight, NZ time)*Please note applications may be reviewed prior to the closing date.*

Pēhea te tono mai | How You Apply

Applications for this position must be submitted via our careers website and should include a cover letter and resume.

Please note, we do not accept applications by email, however we are happy to answer your queries in relation to the application process, please forward these to WorkatUC@canterbury.ac.nz

You must have Aotearoa New Zealand or Australian citizenship/permanent residency or hold a valid NZ work visa to be considered for this role.

Job Details

Reference #	30800
Posted on	04 Feb 2026
Closes on	08 Feb 2026 23:55
Location(s)	Christchurch
Expertise	Administration
Job level(s)	Entry/Graduate
Work type(s)	Continuing (Permanent) full-time

Posted: 30/01/2026