Administrator

Job Description:

• $88,717 + 17% Superannuation (level 5)
• Part time (3 days a week) – contract until August 2028
• UNSW Kensington Campus based role

The UNSW Institute for Climate Risk & Response (ICRR) brings together leading researchers, industry, government, and community partners to address the complex challenges of climate change and resilience. The Institute focuses on delivering real-world impact through interdisciplinary research, collaboration, and practical solutions that support communities, organisations, and policymakers in responding to climate risk.

More information about the Institute: https://www.unsw.edu.au/research/icrr

About the role

The Administrator provides high-level administrative and operational support to the UNSW Institute for Climate Risk & Response (ICRR), ensuring the smooth day-to-day functioning of the Institute and supporting a dynamic research and stakeholder environment.

Reporting to the Institute Manager and supporting the Directors of ICRR, this part-time role is suited to a proactive and highly organised administrator who is confident managing competing priorities, engaging with senior stakeholders, and supporting finance, events, projects, and operational activities across the Institute.

Key responsibilities include:

• Provide high-level administrative support to the Institute and leadership team
• Act as a key point of contact for internal and external stakeholders, managing enquiries and sensitive matters professionally and efficiently
• Coordinate meetings and events, including scheduling, logistics, agendas, minutes, and stakeholder communications
• Support finance administration processes including purchasing, travel, reimbursements, payment requests, billing, and credit card reconciliation
• Maintain accurate administrative systems, records, databases, websites, and documentation
• Prepare correspondence, briefing notes, reports, and other administrative materials
• Support onboarding and induction processes for new staff and visitors
• Contribute to process improvement initiatives and administrative efficiencies across the Institute
• Provide guidance and day-to-day support to administrative operations as required

About you (Selection criteria)

This role suits someone looking for a part-time arrangement who is proactive, solutions-focused, and enjoys learning. You are someone who is happy to work independently and comfortable taking initiative while supporting a range of operational and stakeholder activities across the Institute. You will bring:

• Demonstrated experience providing administrative support
• Previous experience coordinating meetings, logistics, and ideally events
• Excellent organisational skills with the ability to manage competing priorities and meet deadlines
• Well-developed interpersonal, written, and verbal communication skills
• Experience supporting finance and operational administration processes
• Proficiency in Microsoft Office and confidence learning new systems
• Ability to work independently while contributing positively to a collaborative team environment

The role is part-time and approved until August 2028, working 3 days per week, with flexibility to consider 2.5 days per week. Preferred working days are Tuesday, Wednesday, and Thursday, however some flexibility is available.

This role is primarily office-based, with flexibility to work remotely one day per week over time. Applicants will be asked about their availability as part of the application process.

Visa sponsorship is not available for this role. Applicants must have working rights in Australia for the duration of the contract.

Application documents: please upload your resume and a cover letter outlining your motivation for applying and addressing the “About You” section of the job ad.

For informal queries, please see the below contact details.

Otherwise, please apply online - applications will not be accepted if sent directly to the contact listed.

Contact: Anne de Voronine, Talent Acquisition Associate
E: a.de_voronine@unsw.edu.au

Applications close: 27 May 2026 11.55PM