Admissions Professional I, Office of Admissions and Recruitment (College of Medicine - Phoenix)

Position Highlights

The University of Arizona College of Medicine-Phoenix invites applicants to apply for an exciting and rewarding opportunity in the Department of Undergraduate Medical education (UME)! The Office of Admissions and Recruitment of the College of Medicine - Phoenix is seeking a full-time Admissions Professional I to join a dynamic team. This is an entry-level position to assist the Admissions and Recruitment Department with recruitment and retention initiatives. This position is also responsible for the coordination of processes regarding pipeline initiatives, recruitment efforts, medical school application screening, campus and community engagement, logistical coordination of admissions committee, and new student retention activities. The primary focus for the role will shift at different points in time during the year based on the nature of the medical admissions cycle.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Summer Semester Support:

• Coordinate efforts to support the exposure to the field of medicine with pipeline initiatives geared toward undergraduate students.
• Coordinate and support activities for participants.
• Track attendance and participation of participants and volunteers.
• Assist with the implementation of the registration process and events.
• Collaborate with the Admissions and Recruitment team on preparation for the start of the medical school application cycle and the screening of applications.
• Assist the team with the progression of applications through the application cycle.

Fall / Winter Semester Support:

• Coordinate recruitment initiatives with the Admissions and Recruitment leadership.
• Act as backup for pipeline manager for high school pipeline events.
• Present at virtual information sessions or those held on campus, and college recruitment visits.
• Support and participate in recruitment events with other department outreach coordinators at conferences.
• Collect and track events and participants of each visit and event.
• Collaborate with the Admissions and Recruitment team in preparation for the start of the medical school application cycle and the screening of applications.
• Assist the team with the progression of applications through the application cycle.
• Lead logistical coordination for admissions committee meetings and minutes, and act as contact for admission committee members.

Spring Semester Support:

• Coordinate efforts geared toward the retention of admitted medical school students.
• Support Revisit Days and Second Look events.
• Coordinate the pairing of admitted students with volunteer faculty, and on-boarding efforts.

Support the Associate Dean of Admissions and Student Services with administrative responsibilities.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively with different groups/individuals.
• Skilled in public speaking and presenting for large groups.
• Knowledge of office and administrative practices and principles.
• Strong verbal and written communication skills.
• Skilled in the use of personal computers and software.
• Ability to problem solve and make decisions.
• Detail-oriented and strong customer-centric planning skills.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through experience required.
• 1 year of relevant work experience may be required.

Preferred Qualifications

• Bachelor's degree in a related field of study.
• Two year's of work experience in higher education related to admissions.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Student Services

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $20.33 - $25.41

Compensation Type: hourly rate

Grade: 5

Career Stream and Level: PC1

Job Family: Recruitment & Admissions

Job Function: Student Services

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Special Instructions to Applicant

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Cover Letter: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).