Advanced Administrative Support - Business Services

Class Description

The purpose of this position is to provide advanced level administrative support services to assigned department, school or division.

Minimum Requirements

High school diploma/GED and seven years related office experience or Associates Degree and five years related office experience; knowledge and experience using Microsoft Office applications; must complete and pass Microsoft testing modules which includes Word and Excel and demonstrate the ability to type 35 wpm; experience in higher education preferred. (Candidates with proof of current Microsoft Office Expert Specialist Certification do not need to test.)

Compensation within the posted range is determined by a candidate's education level and/or years of experience in the field. Generally, employees are hired in the lower third of the scale.

Class Specific Essential Duties

1. Assist and provide information to students, faculty, administrators and the college community in person and on the telephone.
2. Assist with special projects, meetings and/or special events.
3. Serve as liaison between department or program and other offices or organizations.
4. Research, analyze and process data into college systems.
5. Maintain records and files.
6. Assist with area budget process.
7. Compile reports, documents, forms and correspondence.
8. Create and track check requests, requisitions, work orders and other request forms.
9. Manage calendars for department personnel.
10. Process and manage all relevant course, program and/or personnel paperwork.

Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.

Position Specific Essential Duties

1. Engage and communicate with departments and stakeholders to assist and facilitate data and technology requests.
2. Support and manage paperwork for accounts payable, payroll and purchasing across Business Services.
3. Manage and prepare excel spreadsheets, prepare ad-hoc reports/summaries, and collect information from Banner and Power BI dashboards.

Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.

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