"Asset Management Specialist"

Job Summary

The Asset Management Specialist is a key member of the finance division responsible for safeguarding, managing and accurately reporting the university's capital assets, including building, equipment, infrastructure, construction-in-progress, and right-to-use assets. This role ensures compliance with Board of Regents, State of Georgia, and GASB standards, with a particular focus on lease accounting and capital asset stewardship. Partnering with Accounting, Procurement, Information Technology, Facilities, and external agencies and stakeholders, the Asset Management Specialist drives accurate recordkeeping, supports audits, and strengthens transparent, reliable financial reporting across the University.

Responsibilities

The duties include, but are not limited to:

Asset Management Responsibilities

• Develop and maintain subject matter expertise in governmental accounting standards (GASB), generally accepted accounting principles (GAAP) and University System of Georgia (USG) policies and procedures for capital asset accounting.
• Execute monthly close activities for capital assets, ensuring accurate reflection in the University's financial systems.
• Perform monthly reconciliations of capital-to-actuals for non-project-related accounts, maintaining integrity between budgets and expenditures.
• Review gain and loss account activity each month, recording corrections as needed to ensure accurate financial reporting.
• Enter completed capital projects into the Asset Management (AM) module and maintain system accuracy.
• Reconcile AM module data (Dist_Lin) to the general ledger (Jrnl_Ln) monthly, identifying and resolving discrepancies.
• Reconcile depreciation expense and Net Book Value (NBV) in the financial system to ensure compliance with Board of Regents, State of Georgia, and GASB standards.

Lease Accounting Responsibilities

• Develop and maintain subject matter expertise in governmental accounting standards for lease accounting, including GASB 87 (Leases) and GASB 96 (Subscription-Based Information Technology Arrangements).
• Add, amend, and expire leases and subscription-based information technology agreements (SBITAs) in the Lease Administration system.
• Create and execute monthly financial system queries to identify potential GASB 87 leases and collaborate with departments and Legal to obtain and verify required documentation.
• Collaborate with Procurement and Copy & Print Services to obtain and maintain complete documentation for new copier leases, ensuring accurate recording in the Asset Management system and compliance with institutional and GASB standards.
• Reconcile actual lease payments to lease payment adjusting journal entries, collaborating with Accounts Payable and other units to investigate and resolve discrepancies for accurate financial reporting.
• Maintain lease tracking schedules and reconcile lease liability balances to the general ledger in the financial system.

Audit and Annual Financial Report (AFR) Support

• Identify and verify actual asset additions and reductions for Annual Financial Statement report note disclosures for: Capital Assets, Leases and SBITAs
• Prepare, review and submit year-end journal entries for assets in the university's financial system, including: Residual value adjustments, Cash Interfund transfers in the GAAP and CAPITAL ledgers, Adjustments related to net investments in capital assets (NICA)
• Prepare audit schedules and provide supporting documentation, including: Capital asset listing, Current-year asset additions, adjustments, and retirements, Depreciation expense schedules, Lease activity reports, Lease classification documentation (short term vs. capital), Capital-to-Actuals reconciliations, Asset Management module summaries, Documentation for donated assets, gifts, and new leases, Asset Management reconciliations and Net Book Value queries
• Assist with audit risk assessments related to depreciation expense and capital leases.
• Other duties as assigned.

Required Qualifications

Bachelor's degree from an accredited college or university and 5+ years of experience in accounting, financial reporting, or other related fields, Strong understanding of accounting principles (GAAP) and fund accounting, Proficiency with financial systems and reporting tools (e.g., Workday, Banner, Oracle).

Preferred Qualifications

Preferred Experience: Experience in higher education or public sector fund accounting, with knowledge of asset and lease accounting, and familiarity with PeopleSoft Financials.

Knowledge, Skills, & Abilities

ABILITIES
This position also requires the ability to analyze documents and memorize policies (and procedures that govern the scope of duty.
This is a fully on-site position and requires the ability to work effectively in an office environment.
SKILLS
This position requires excellent oral and written communication skills.

Shift/Salary/Benefits

Shift: Days/M-F (work outside of the normal business hours will likely be required of an employee in an exempt level position)
Pay Band: 13
Salary Minimum: $68,500.00/Annually
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 2/26/26 - Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.