"Assistant to Dean"

Assistant to Dean

Company: University of Oklahoma

Job Location: Oklahoma-Oklahoma City-Health Sciences Center

Category: Executive Assistants

Type: Full-Time

Job Number: 252311

Organization: Nursing Academic Programs

Schedule: Work Schedule: Monday - Friday, 8:00 - 5:00pm

Work Type: Onsite

Salary Range: Targeted salary up to $60,400, depending on experience and education.

Benefits Provided: Yes

Required Attachments: Resume

Job Description

Performs complex administrative duties for the Dean. Directs and coordinates daily operations of the office or program by serving as a staff and resource person. Acts as a liaison with internal and external agencies, compiles data, statistics, and other information.

Duties:

• Plans events and special projects.
• Provides administrative assistance to the Dean of a College, to include but not limited to making travel arrangements, reimbursements, keeping a calendar, setting up meetings and appointments, assisting with various committees and associated responsibilities.
• Works with other departments across campus.
• Orders and tracks supplies and solves departmental problems as they arise.
• Manages the daily operations of the office or program.
• Assists Dean with the hiring and termination of office staff.
• May delegate tasks and act as the lead employee.
• Acts as the liaison between the College and other agencies.
• Prepares monthly reports for balanced accounts, verification reports, and management reports and distributes to appropriate personnel.
• May assist with other reports for the Dean.
• Compiles data, statistics, and other information.
• Coordinates and carries out projects or assignments requiring initiative, independent action, and specialized knowledge or expertise to include but not limited to counseling students, event planning, producing in-house publications, and public relations functions.
• Provides information or counseling to students, employees, or the outside public.
• Independently responds to a variety of surveys, questionnaires, and other requests for information.
• Analyzes a variety of problems and carries out special assignments to solve those problems.
• Performs various duties as needed to successfully fulfill the function of the position.

Job Requirements

Required Education: Bachelor's degree, AND:

• 60 months experience managing an office or program for a Dean, Director, or other leadership role.

Equivalency/Substitution: Will accept 48 months related experience in lieu of the Bachelor's degree for a total of 108 months related experience.

Skills:

• Demonstrated proficiency with Microsoft Office Suite, internet browsers, and Adobe Acrobat Pro
• Demonstrated ability in document preparation and proof reading
• Excellent interpersonal skills
• Ability to work independently and as a team player
• Ability to complete tasks in an efficient and timely manner
• Must be detail oriented
• Ability to multitask, be organized, and self-motivated
• Ability to work in stressful situations and within deadlines
• Ability to communicate verbally and in writing

Certifications: None

Working Conditions:

Physical:

• Sit for prolonged periods.
• Communicate effectively and listens.
• Use of a computer and calculator.
• Standing, stooping, bending, and reaching.

Environmental:

• Standard Office Environment.
• Contact with employees, other departments, and outside entities.

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Hiring contingent upon a Background Check?: Yes

Special Indications: None

Job Posting: Oct 20, 2025

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