"Administrative Assistant to the Associate Dean of CALS Global"

Job Description

The College of Agriculture and Life Sciences (CALS) is seeking a highly organized and proactive Administrative Assistant to support the Associate Dean and Director of CALS Global Programs. This pivotal role requires exceptional coordination, communication, and problem-solving skills to manage a dynamic and fast-paced office environment.

As a key administrative partner, you will oversee executive scheduling, travel coordination, and high-level correspondence, ensuring seamless day-to-day operations. You will serve as a liaison to internal and external stakeholders, coordinate events and initiatives, and provide administrative support for financial and reporting activities. Additionally, you will assist in managing communications across digital platforms and contribute to global engagement efforts by working collaboratively across teams within CALS and beyond.

A successful candidate will demonstrate professionalism, discretion, and adaptability while handling multiple priorities with efficiency.

Required Qualifications

Experience in providing administrative support and coordinating the daily operations of an executive office with minimal supervision, using sound judgment, discretion, tact, and initiative; Ability to manage a large, diverse workload; Ability to build and sustain collaborative activities; Strong skills in word processing, calendar, electronic mail, and databases; Strong communication and interpersonal skills; Ability to delegate, track, and manage information on behalf of an executive; Attention to detail and self-motivation.

Preferred Qualifications

Bachelor's degree or equivalent training and experience; Knowledge of university policies, programs, and systems; Demonstrated team player; Ability to exercise sound judgment and discretion in dealing with confidential and sensitive matters.

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Restricted

Salary Information

$50,000 - $55,000; commensurate with experience

Hours per week

40

Review Date

December 3, 2025; open until filled.

Additional Information

Virginia Tech is unable to sponsor applicants for work visas for this vacancy.

The successful candidate will be required to have a criminal conviction check.

If you are an individual with a disability and desire an accommodation, please contact Dr. Tommy Thompson at tlthomps@vt.edu during regular business hours at least 10 business days prior to the event.