"Assistant to the Dean"

Assistant to the Dean

Organization: Pharmacy Office of the Dean

Job Location: Oklahoma-Oklahoma City-Health Sciences Center

Work Schedule: Monday-Friday; 8am-5pm

Work Type: Onsite

Salary Range: Targeted salary of up to $60,400 commensurate with experience

Benefits Provided: Yes

Required Attachments: Resume, Cover Letter

Job Number: 260077

Job Description

Performs complex and high-level administrative duties for the Dean and senior leaders by managing schedules, coordinating meetings, handling communications, and facilitating efficient workflow. Acts as a liaison with internal and external agencies, compiles data, and other information.

Duties:

• Plans events and special projects as directed.
• Provides administrative assistance to the Dean of the College, to include but not limited to making travel arrangements, reimbursements, keeping a calendar, setting up meetings and appointments, assisting with various committees and associated responsibilities.
• Works with other departments within the college and across campus.
• Orders and tracks supplies and solves departmental problems as they arise.
• Manages the daily office duties of answering phones, greeting guests, and handling administrative tasks.
• Prepares high-level correspondence, reports and briefing materials.
• Acts as the liaison between the College and other agencies.
• Supports strategic planning activities by assisting with project tracking, status updates, and key deliverables.
• Compiles data, statistics, and other information and may assist with reports for the Dean.
• Coordinates and carries out projects or assignments requiring initiative, independent action, and specialized knowledge or expertise.
• Independently responds to a variety of surveys, questionnaires, and other requests for information.
• Analyzes a variety of problems and carries out special assignments to solve those problems.
• Performs various duties as needed to successfully fulfill the function of the position.

Job Requirements

Required Education: Bachelor's degree, AND:

• 60 months experience managing an office or program for a Dean, Director, or other leadership role.

Equivalency/Substitution: Will accept 48 months related experience in lieu of the Bachelor's degree for a total of 108 months related experience.

Certifications: None

Skills:

• Demonstrated proficiency with Microsoft Office Suite, internet browsers, and Adobe Acrobat Pro.
• Demonstrated ability in document preparation and proof reading.
• Excellent interpersonal skills.
• Ability to work independently and as a team player.
• Ability to complete tasks in an efficient and timely manner.
• Must be detail oriented.
• Ability to multitask, be organized, and self-motivated.
• Ability to work in stressful situations and within deadlines.
• Ability to communicate verbally and in writing.

Advertised Physical Requirements:

Physical:

• Sit for prolonged periods.
• Communicate effectively and listens.
• Use of a computer and calculator.
• Standing, stooping, bending, and reaching.

Environmental:

• Standard Office Environment.
• Contact with employees, other departments, and outside entities.

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