"Assistant to the Executive Director"

The W. P. Carey School of Business, Undergraduate Programs Office, is looking for a professional who can use discretion and judgment in assisting the Executive Director with the administrative support necessary to implement strategic plans. This position is vital in providing administrative support and managing special projects. The role ensures efficient coordination of student service teams, supports academic success initiatives, and bolsters engagement across undergraduate programs.

Days and Schedule: Monday-Friday 8:00 AM to 5:00 PM. Some evenings and weekends will be required.

Position Salary Range: $44,100 - $48,000; to commensurate with education and experience

Essential Duties:

• Manages the Executive Director’s daily business affairs and calendar
• Manages a small level of expense budgets
• Schedules meetings on behalf of the Executive Director
• Serves as liaison to various administrative offices
• Coordinates travel arrangements
• Compiles and prepares confidential and sensitive materials
• Transcribes meeting minutes
• Manages curriculum proposals and processes at the college level
• Coordinates projects and special events
• Performs special assignments as directed by the Executive Director
• Support Executive Director with research, letters of recommendation, correspondence, PowerPoints, etc.
• Large facility support (such as strategy to consolidate offices for a remote working calendar)
• Budget support
• AI hearing support (setting up committee meetings with faculty)
• Program review meeting scheduling support (setting up external meetings with faculty across ASU)

Desired Qualifications:

• Knowledge of organization and program administration
• Knowledge of supervisory principles and practices
• Skill in developing and maintaining effective working relationships
• Skill in problem solving and decision-making
• Ability to stimulate changes in individual, institutional, and corporate behaviors to create a more sustainable environment
• Ability to lead by example in communicating, participating and encouraging support of the institution’s sustainability programs
• Knowledge of budget management methods and techniques
• Knowledge of marketing and sales techniques
• Experience using organization, detailed-oriented skills while prioritizing multiple tasks in a fast-paced, service-focused, team-based environment
• Demonstrated use of effective verbal and written communication skills
• Skill in designing presentation materials with an understanding of the audience
• Knowledge of Microsoft Office applications including email, spreadsheet, presentations and documents
• Experience in coordinating events, program management and using assessments to measure the effectiveness of programs and services
• Ability to work effectively in an environment subject to tight deadlines and potentially conflicting priorities

Working Environment: Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work. Occasional bending, reaching, lifting, pushing and pulling up to 25 pounds. Regular activities require ability to quickly change priorities that may include and/or are subject to resolution of conflicts. Ability to clearly communicate verbally, read, write, see and hear to perform essential functions. This position requires significant evening and weekend work.

ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.

Flexible work options

• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular work week at their primary ASU work location. Dean or vice president-level approval is required.

Department Statement: The W. P. Carey School of Business at Arizona State University is the largest business school in the United States with more than 23,000 students and 120,000+ alumni worldwide. From our world-renowned faculty representing six continents to thousands of outstanding students who join us every year, the W. P. Carey School welcomes Inclusive Excellence and encourages global thinking. The W. P. Carey School is internationally recognized for its leadership in business education, groundbreaking research and innovation, and renowned faculty, making us one of the top-ranked business schools in the country. W. P. Carey prides itself on being a place “where business is personal.” Business is personal means that kindness, courtesy, and respect lead our actions. We care for each other and support one another. We’re proud of that commitment, and look forward to it shaping your experience at W. P. Carey. Learn more at wpcarey.asu.edu.

All we do at ASU is guided and inspired by the University Charter, which reads: ASU is a comprehensive public research university, measured not by whom it excludes, but by whom it includes and how they succeed; advancing research and discovery of public value; and assuming fundamental responsibility for the economic, social, cultural and overall health of the communities it serves. The W. P. Carey School of Business continually strives to foster a welcoming environment.