Executive Assistant to the Dean

Gabelli School of Business Undergraduate, Rose Hill, Lincoln Center

Fordham University

Fordham University has an excellent reputation as a dynamic institution located in New York City. Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools.

Fordham University offers a comprehensive and competitive benefits package to its employees, which includes medical, dental, vision, life, and disability insurance. We offer tuition remission for employees and their dependents. A generous employer match towards a 403(b) retirement plan. As a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code (IRC), Fordham is considered a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, a federal program designed to forgive student loan debt for employees of certain public and certain nonprofit employers. As part of its work-life balance program, the University provides generous PTO including 15 vacation days, 12 sick days, 4 personal days, 6 summer Fridays, and holidays that include paid time off between Christmas and New Year. University employees have access to the Employee Assistance Program (EAP). EAP provides no-cost, professional, and confidential services, to help employees and family members address a variety of personal, family, life, and work-related issues.

Position Summary

Reporting to the Dean of the Gabelli School of Business, the Executive Assistant to the Dean serves as a strategic partner in advancing the Gabelli School of Business’s mission. This individual provides high-level executive support to the Dean while driving the School’s strategic initiatives and operational momentum. The role demands exceptional leadership, organizational expertise, and advanced communication skills.

As a trusted advisor, the Executive Assistant ensures seamless coordination with high-profile offices, including the President’s and Provost’s Offices, and external stakeholders. This involves managing critical relationships with the Gabelli Advisory Council, donors, and external partners, while maintaining acute awareness of key individuals, sensitive situations, and institutional priorities.

This role goes beyond traditional administrative functions, requiring proactive decision-making, adept navigation of complex institutional dynamics, and a focus on delivering outcomes aligned with the Gabelli School’s vision for innovation, community, and global impact.

This is a dual-campus position requiring daily, on-site presence at either Fordham University’s Rose Hill campus in Bronx, NY, or the Lincoln Center campus in Manhattan, NY. Campus assignments will vary based on the Dean’s calendar but will always be limited to one campus per day. Regular work hours are 8:00 AM to 5:00 PM, Monday through Friday but there will be times when evening or weekend engagements and communication will be necessary. A remote workday is offered once a week but the specific day will vary based on operational needs. Flexibility is required to support the Dean’s priorities. All candidates must commit to being fully engaged on-site during office hours at both campuses. This requirement is non-negotiable and essential to supporting the Dean’s extensive responsibilities.

Essential Functions

• Assists in executing on Gabelli School’s strategic priorities. Performs complex duties, both administrative and strategic in nature, to support the Dean.
• Oversees the Dean’s complex schedule, coordinating high-level meetings and appointments while balancing competing priorities. Ensures the Dean is prepared with timely delivery of essential documents and background materials.
• Prepares detailed agendas, documents critical takeaways, and tracks follow-up actions to secure actionable outcomes.
• Plans and arranges comprehensive domestic and international travel itineraries, ensuring all necessary documentation and agendas are in place.
• Drafts professional correspondence, presentations, and reports that align with the Dean’s strategic vision and policies.
• Serves as a liaison to senior leadership, faculty, administrators, students, and external stakeholders, fostering productive relationships to support executive priorities.
• Manages critical relationships with high-profile offices, including the President’s and Provost’s Offices, as well as the Gabelli Advisory Council and donors.
• Navigates sensitive situations and provides insights to ensure effective communication and strategic alignment.
• Plans and executes high-profile events, including Gabelli Council and Advisory Council meetings, Senior Leadership gatherings, and donor engagements, ensuring alignment with the School’s mission and strategic goals.
• Collaborates with internal and external stakeholders to deliver impactful events that strengthen partnerships and promote the School’s initiatives.
• Streamlines systems to ensure adherence to deadlines, prioritizes incoming communications, and proactively resolves scheduling conflicts.
• Leverages new tools and technology, including AI-based platforms, to optimize workflows and enhance productivity.
• Executes special assignments from the Dean, often involving collaboration with multiple stakeholders and requiring innovative solutions.

Essential Functions Note

This list is not intended to be an exhaustive list. The University may assign additional related duties as necessary.

Management Responsibilities

Guides work of other employees who perform essentially the same work and/or student workers. Organizes, sets priorities, schedules and reviews work, but is generally not responsible for final decisions in hiring, performance management or compensation.

Required Qualifications: Education and Experience

• Bachelor’s degree
• Minimum of 5 years of executive-level support experience supporting C-suite leaders in business or higher education

Required Qualifications: Knowledge and Skills

• Advanced proficiency in Microsoft Office Suite, Google Workspace, and familiarity with AI-based tools or willingness to learn.
• Exceptional organizational skills, attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment.
• Strong communication skills, including the ability to draft executive-level materials with precision and professionalism.
• High emotional intelligence and a positive, can-do attitude, with a demonstrated ability to work both independently and collaboratively.
• Discretion and the ability to handle sensitive and confidential information with the utmost integrity.
• Strong service orientation, excellent attention to detail, ability to multitask, and prompt responsiveness to issues.
• Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

Minimum Starting Salary: $82,000

Maximum Starting Salary: $87,000

Note: Salary is commensurate with qualifications, experience, and skills.

START DATE: ASAP

APPLY HERE: https://careers.fordham.edu/postings/9764

ABOUT FORDHAM

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.

Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds. Fordham is an Equal Opportunity Employer – Veterans/Disabled and other protected categories.