"PS Executive Assistant"

PS Executive Assistant

Job Summary

Delivers exemplary administrative support for the Division of Cardiovascular Medicine.

This position is eligible for the hybrid schedule after 3 months of training. This position is eligible for generous university benefits (https://www.hr.utah.edu/benefits/), including; medical-dental-wellness coverage (https://www.hr.utah.edu/benefits/health), an additional immediately vested 14.2% of salary employer contribution (https://www.hr.utah.edu/benefits/retire/401aPlan.php) to retirement (401a), paid leave (https://www.hr.utah.edu/benefits/paidLeave.php), paid holidays (https://www.hr.utah.edu/benefits/holiday.php), tuition assistance (https://www.hr.utah.edu/benefits/tuition.php) for employees and family, free UTA transport pass (https://commuterservices.utah.edu/uta/) and others.

Please see additional benefits details at: https://www.hr.utah.edu/benefits/

Responsibilities

1. Provides administrative support to section physicians and advanced practice clinicians by managing their calendars and meetings, making travel arrangements, purchasing/ordering supplies, submitting financial reimbursements, and performing various other administrative tasks.
2. Schedules and coordinates meetings for the section team: creates agendas, takes meeting minutes as requested, and distributes and sends meeting reminders.
3. Assists with faculty recruitment by coordinating recruitment visits.
4. Assists with hiring Post-Doc Fellows for supported physicians as needed.
5. Tracks medical licensing and credentialing for supported physicians and clinicians; assists with renewing and submitting applications as needed.

This job description is not intended to be a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job.

PROBLEM-SOLVING Incumbents use independent judgment in resolving various problems that involve faculty, staff, students, and the general public. Must use judgment and discretion when advising others of the executive's view on policies and other issues. This position initiates and contributes to hiring and employment decisions related to subordinate staff.

Incumbents in this position may be required to represent the executive at meetings and interact with individuals at the highest levels in public and private organizations, both locally and nationally.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor's degree in Business, Finance, Health Care Administration or a related field, or equivalency (one year of education can be substituted for two years of related work experience) required. Two years office management and supervisory experience, demonstrated knowledge of finance and budgeting, and public relations skills required. Demonstrated human relations and effective communication skills are also required.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers, and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

(No specific preferences listed)

Special Instructions

(No specific special instructions listed)