"Assistant to Vice Provost"

Job Description

The University of Oklahoma is searching for an Assistant to the Vice Provost. The Assistant to the Vice Provost includes the following duties:

Support

• Provides direct support to the Vice Provost.
• Handles high pressure and sensitive matters and projects for the Vice Provost as necessary.
• Acts as a liaison between the Vice Provost and colleges/departments on assigned areas, including faculty policies, hiring processes, program implementation, and special projects.

Administration

• Performs day-to-day administration and coordination of the department responsibilities, including scheduling meetings, drafting documents, answering phones, organizing workshops, and other office tasks.
• Assists in the selection, supervision, and/or training of assigned staff.

Projects/Programs

• Participates in and/or leads planning and implementation of updated or new programs and services as assigned.
• Prepares and maintains statistical and operational reports.
• Conducts special projects as assigned, including on an ongoing basis the Health Sciences Center Faculty Handbook.
• Assists with tracking, submitting, and processing academic reports and documents to the Oklahoma State Regents for Higher Education for the Norman Campus.
• Performs various duties as needed to successfully fulfill the function of the position.

Job Requirements

Required Education:

Bachelor's degree and 36 months project management and supervisory experience over staff or programs.

Equivalency/Substitution:

Will accept 48 months relevant experience in lieu of the Bachelor's degree, in addition to the 36 months of relevant experience, for a total of 84 months related experience.

Skills:

• Advanced computer skills with broad knowledge of business software.
• Proficient in Microsoft Office and Excel.
• Detail-oriented for accuracy of data and information.
• Highly organized.
• Familiarity with campus and University hiring processes.
• Experience implementing and managing large, ongoing projects or programs.
• Demonstrated ability to successfully manage multiple projects and deadlines.

Certifications:

None

Working Conditions:

Engage in repetitive motion. Standard office environment.

Special Instructions:

If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.