"Associate Director, Capital Planning and Space Management"

Job Details

Welcome to Land, Buildings & Real Estate. Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University’s physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university’s academic mission, as well as preserving and enhancing Stanford’s 8,180 acres, and pride ourselves on supporting the teaching and research of the university as "Caretakers of a Legacy."

The Department of Capital Planning and Space Management is a team of professionals who support university decision-making for physical growth to ensure that it aligns with the university's long-term goals for sustainable and purposeful development. The department is a vital part of the University Architect/Campus Planning and Design Office.

The Department of Capital Planning and Space Management leads the university's capital planning process each year in support of the provost’s role to prioritize capital projects, programs, and funding. In addition, we work closely with the Office of the Provost to manage and implement space related policies and procedures that support the university’s near-term needs and long-term goals and priorities for responsible growth and development. To this purpose, the department interfaces and communicates regularly with the Office of the Provost, colleagues within LBRE, deans, directors and senior officers of the University.

The Associate Director of Capital Planning and Space Management (AD) provides support on the university’s Capital Plan process and input regarding near term and long-term strategic space needs and coordinates the project approval process. The AD will interface with a wide variety of university staff, including the provost and other senior university officers to identify academic and institutional program objectives and their physical requirements. This is a position that is integral to the overall success of LBRE in supporting the university through long range planning and the management and oversight of its space-related assets.

Your primary responsibilities include:

• Capital Plan: Support the preparation and administration of the university’s annual Capital Plan and participate in the production of the Capital Budget and Three-Year Capital Plan section of Stanford’s annual Budget Plan and LBRE’s Annual Report.
• Communication: Communicate effectively with the Office of the Provost, university leadership, school and department facilities representatives, and LBRE colleagues. Manage complex and long-term space issues across various management levels within the university.
• Space Management: Develop, maintain, and implement a strategic long range university space plan, as well as establish a short-term space needs monitoring system for university spaces. Review school and unit Space Assessments, submitted along with Space Requests, for completeness and compliance with the Cardinal Space Guidelines for typology and utilization, and follow up with the schools and units for additional information if needed. Provide support to develop and track Space Allocation Agreements.
• Institutional Space Planning: Provide high-level planning analysis on a wide range of space-related initiatives and occasionally provide programmatic layouts of spaces based on preliminary criteria provided by the client.
• Utilization Studies: Lead the preparation of utilization studies, which involve assessing space utilization campus-wide, and preparing supporting material for review by university leadership.
• Other/General responsibilities: Provide support to oversee and make recommendations on the allocation of the annual central fund allocation as part of the capital planning process. Provide support to manage the Form1 process and cross reference the capital plan data for accuracy. Provide support to the university’s programs in conjunction with the Diversity and Access Office and Districts Project Management. Communicate capital planning, study, project, policy and related decisions to School/Department facilities coordinators as appropriate. Provide support regarding the General Use Permit (GUP) Entitlement Fee Program and the Stanford Infrastructure Program (SIP). Participate in regularly scheduled project planning meetings as needed to address and offer solutions to space or planning issues as they arise.

To be successful in this position, you will bring: Excellent research, organizational and problem solving skills. Skills to interact effectively at all levels, with a variety of groups, including peers in LBRE, senior University officials in academic and administrative departments, architects, consultants, etc. Skills to work on a team and to coordinate work with others. A general understanding of institutional space planning, including planning of administrative, classroom and laboratory spaces. Skills to read and work with architectural floor plans, specifications and construction schedules. Exceptional interpersonal and communication skills (verbal and written), the ability to use tact, diplomacy and discretion when handling potentially sensitive issues. Skills to set and manage priorities to perform in a fast-paced environment where deadlines are critical and clients expectations are high. Skills to self-motivate and provide a client-service approach. Skills to work with minimal supervision in a team-oriented environment.

In addition, preferred requirements include: BA/BS degree in architecture, engineering, planning or a relevant field, and five or more years of relevant planning experience. A working knowledge similar to MS Access, Word, Excel, PowerPoint, Oracle systems, CAD applications, and the iSpace database.

The expected pay range for this position is $120,038 - $153,486 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position.