"Associate Vice President for Facilities - Framingham State University"

GENERAL STATEMENT OF DUTIES:

The Associate Vice President (AVP) of Facilities provides leadership and supervision for Facilities operations, the maintenance, upkeep and improvement of Framingham State University's physical assets and university capital planning.

The AVP plays an extremely important role across campus in providing the most advantageous physical living, learning, teaching, and work environments for students, faculty, and staff. The overarching goal of this position is to lead and manage staff and resources so as to optimize funding, time, and labor, and provide stewardship of physical assets in compliance with all appropriate regulatory and fiscal requirements imposed on the University.

Framingham State University consists of:

• Framingham Campus:
• 28 academic and administrative buildings (843,000 square feet),
• 7 residence halls (2000 residents +/-, 563,000 square feet),
• Warren Conference Center and Inn in Ashland, MA:
• 13 buildings (82,400 square feet)
• Grounds: 136 acres of land, in aggregate

This is a highly visible position which requires dealing with a wide range of complex administrative and technical tasks where frequent independent interpretation and decision making is required. The AVP must demonstrate strong interpersonal and customer service skills, adaptability, and professionalism. The AVP must be available to respond to emergency calls during non-business hours, determine appropriate response, and dispatch employees and vendors as situations warrant.

SUPERVISION RECEIVED:

Vice President of Finance, Technology, and Administration/CFO

SUPERVISION EXERCISED:

The AVP directly supervises the Director of Capital Projects Management; Director of Facilities Utilities; Director of Facilities for Health and Safety; Assistant Director of Inventory and Storeroom Functions; Facilities Office administrative staff; the Building Supervisor II, and other staff as assigned.

The AVP indirectly supervises all employees in the Facilities and Capital Planning Department. The Facilities department staff includes approximately 75 employees, including tradespersons, grounds crew, custodians, steam power plant operators, and skilled laborers.

EXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES:

• Provide leadership to and immediate supervision over the administrative, professional, and support staff within the Facilities and Capital Planning Department.
• Oversee of all Facilities responsibilities including environmental health and safety, building maintenance, custodial services, building security (keys, locks, card access, doors), building life safety systems (fire alarms, fire suppression, emergency generators, egress control), energy procurement, energy management systems, high pressure steam power plant and utility infrastructure, grounds and parking lot maintenance, athletic fields maintenance, mail room, store room, shipping and receiving, and inventory control.
• Ensure processes and procedures in Inventory Control Office are in compliance with campus policy and state requirements. Ensure fixed assets inventory is successfully completed annually.
• Collaborate with the Director of Facilities for Health and Safety and the Sustainability Coordinator in campus greening efforts. Support sustainability-related change in facilities operations and construction.
• Responsible for the oversight of capital projects management in conjunction with the Director of Capital Projects Management.
• Develop annual plan for facilities operations, including preventative maintenance schedules, regular facilities inspections and seasonal services (i.e. grounds).
• In collaboration with the Vice President, develop and manage the facilities and utility budgets for the Facilities Department.
• Ensure adequate records of costs for buildings, equipment, inventory, and utilities are maintained. Ensure that proper records are kept for all facilities and projects.
• Provide facilities related data for various annual reports required by other agencies and University departments.
• Establish maintenance policies and programs and provide general supervision and inspection to ensure that facilities activities and operations are carried out in accordance with established uniform methods and procedures and in the most efficient manner.
• Implement and sustain a high level of two-way communication between faculty, staff, students, and direct reports.
• Oversee staffing of the positions in all areas under purview, including search and selection of new hires, performance management and appraisal of all staff, addressing (in consultation with Human Resources) any performance short comings, and the implementation of all strategies needed to provide for staff growth and development in pursuit of a high-performance workforce, while working with union leadership and in accordance with applicable collective bargaining agreements.
• Manage snow removal operations.
• Represent department in administering the AFSCME and APA union contracts. Conduct grievance hearings of allegations of contract violations. Ensure that all personnel actions and disciplinary measures are properly documented.
• Seek and implement new ways to optimize facilities operations, as measured by customer satisfaction, employee morale, facility appearance, and cost of operations.
• Accountable for ensuring that equal opportunity, equity, and inclusion are integrally tied to all actions and decisions in areas of responsibility.
• This position is responsible for reporting to the Equal Opportunity Officer or Title IX Coordinator knowledge or receipt of reports of discrimination, discriminatory harassment, and retaliation from students or other members of the university community.
• Perform additional related duties and serve on various University committees as designated by the Vice President.

WORKING CONDITIONS:

May be required to:

• Lift/move items up to 50 lbs;
• Climb ladder up to 8 feet;
• Climb stairs;
• Drive University vehicles.

Will be required to work certain nights, weekends, and holidays in addition to the regular work schedule to support specific events and meet workload demands.

Job Requirements:

MINIMUM QUALIFICATIONS:

• Baccalaureate degree in facilities management, business management, administration, architecture, engineering, project management or another appropriate field. Significant relevant professional experience may be substituted for the education requirement.
• Minimum of eight years of directly applicable experience with significant elements in the management of facilities operations, trades, utilities, and maintenance and custodial functions.
• Demonstrated strength in the management of financial and human resources to accomplish a broad and challenging array of tasks with limited resources.
• Experience with employee recruitment, training, development, and discipline.

ADDITIONAL QUALIFICATIONS:

• Valid Driver's License
• Ability to manage the fiscal resources of the department.
• Demonstrated ability to establish and maintain effective working relationships and communication with subordinates, associates, supervisors, and the public.
• Demonstrated ability to keep complete and accurate records and prepare detailed reports as requested.
• Knowledge of building life safety systems, building maintenance methods, equipment, and procedures.
• Working knowledge of computers and Windows Office Suite.
• Excellent interpersonal and organizational skills; personable and energetic; ability to work independently; ability to prioritize and handle multiple tasks; detail oriented.

PREFERRED QUALIFICATIONS:

• Master's in business administration, engineering, or facilities management.
• Registered Professional Engineer or Architect in Massachusetts.
• Knowledge of Commonwealth of Massachusetts regulations pertaining to construction, and maintenance of buildings.
• OSHA-10 training certificate.
• Knowledge of the Inventory Control rules and regulations of the University and of the Commonwealth of Massachusetts.
• Ability to compute and draft written budgets, project concept reports, and budget requests.
• Knowledge of higher education principles, practices and procedures.

Additional Information:

This is a full-time, exempt, benefits-eligible, non-unit position. The starting salary range is $155,000 - 165,000.

Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions.

Framingham State University is an equal opportunity employer. The University considers all qualified candidates without regard to race, color, sex, age, national origin, disability status, Veteran status, gender identity, gender expression, sexual orientation, genetic information, or any other characteristics protected by law.

Members of underrepresented or minoritized groups, women, veterans, persons with disabilities, and all persons committed to equity, diversity, and inclusive excellence are strongly encouraged to apply.