"Asst, Administrative - UH Health - Family Care Center - (495281 )"

Job Details

Department: Clinic Enterprise

Salary: Commensurate with Experience/Education

Description:

The UH Health Family Care Center is a Federally Qualified Health Center (FQHC) Look-Alike, committed to delivering comprehensive, integrated health services to underserved populations in Houston. The center serves residents of the Greater Third Ward, East End, South Houston, and surrounding neighborhoods, while welcoming patients from across the region. Family Care Center integrates primary care, behavioral health (including psychology and psychiatry), women’s health, pediatrics, and chronic disease management. The clinic partners with community organizations and public agencies to expand access, reduce health disparities, and support wellness in historically underserved areas. UH Health Family Care Center is positioned to scale its impact and serve as a vital anchor for community health in Houston.

Provides administrative staff support to an executive within the Tilman J. Fertitta Family College of Medicine (COM). Organizes and coordinates activities of the unit.

1. Drafts correspondence, memoranda, speeches, position papers, program/grant proposals and other written documentation.
2. Assists in organizing activities of the unit, such as retreats, staff development, committee appointments, internship programs, awards ceremonies, etc.
3. Serves on committees and task forces as a representative of the unit.
4. Responds to information requests from internal and external agencies and offices and conducts research to assist in policy and program development.
5. May collect information and write and edit newsletter or news bulletins for the unit.
6. Participates in special projects and prepares a variety of statistical reports as needed.
7. Performs other job-related duties as assigned.

MQ:

Education: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Experience: Requires a minimum of three (3) years of directly job-related experience.

Additional job information:

1. Support Board of Directors meetings: prepare agendas, send materials, record minutes, and track action items
2. Assist with scheduling and documentation for subcommittee meetings (e.g., Quality, Finance, Governance)
3. Maintain board contact lists and ensure compliance with documentation requirements
4. Serves as key knowledge expert with regulatory boards', deadlines, and updates
5. Manages onboarding and orientation for student rotations from various departments or outside organizations
6. Oversee and track facility-related requests, vendor work orders, and preventive maintenance schedules
7. Maintain a centralized, up-to-date library of organizational policies and procedures and track due dates for policy renewals, revisions, and committee approvals.
8. Monitor inventory levels and reorder supplies proactively to prevent shortages.
9. Assist in creating Powerpoint presentations or word documents on behalf of executive leadership for committee or staff meetings.
10. Coordinate logistics and planning for health center activities and larger stakeholder tours/meetings

• Department is willing to accept education in lieu of experience.
• Department is willing to accept experience in lieu of education.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.