"Athletic Gift Specialist"

Athletic Gift Specialist

Company:
Auburn University

Job Location:
Auburn University, 36849-5207

Category:
Athletics - Athletic Administration

Type:
Full-Time

Requisition Number: S4865P

Home Org Name: Athletic Development TUF Contract

Division Name: Director Intercollegiate Athletics

Job Class Code: BA91

Appointment Status: Full-time

Limited Term: No

Job Summary

Make a Difference Behind the Scenes of Auburn Athletics!

Are you detail-driven, passionate about data integrity, and excited by the idea of supporting a high-energy athletics environment? Join us as an Athletic Gift Specialist, where your work directly supports the success of Auburn Athletics and the Tigers Unlimited Foundation.

In this role, you'll:

• Analyze and process daily gift receipts that fuel athletic excellence.
• Maintain and enhance donor records using advanced database and spreadsheet functions.
• Ensure data accuracy and consistency to support strategic fundraising efforts.
• Provide financial and accounting support for key areas including the Auburn Ticket Office and Tigers Unlimited Foundation.

This is more than just a numbers job-it's a chance to be part of a team that champions student-athletes and builds a legacy of excellence. If you're ready to combine precision with purpose, we'd love to have you on board!

Essential Functions

• Reviews and processes Tigers Unlimited and Auburn Athletics priority program payments and Athletic ticket sales, which includes accurately examining, coding, and processing in the Paciolan system. Ensures payments are received in a timely manner in accordance with AU, TUF, IRS, and CASE guidelines. This includes cash and check deposits, lockbox deposits, and daily web transactions.
• Serves as a point of contact for Tigers Unlimited donors regarding TUF gifts and pledges, as well as priority program payments and ticket sales. Provides appropriate information and follow-up responses regarding donors' accumulated recognition levels and any questions donors may have regarding their account status and TUF procedures.
• Prepares bank deposits and electronic collection reports. This includes miscellaneous cash deposits, recruiting deposits, donor extra amenities purchases, various other miscellaneous receipts, and web transactions received by Tigers Unlimited and the Auburn Ticket Office.
• Serves as a liaison to University Finance and Accounting, Athletics Business Office, President's Office, and Board of Trustees. Requires keeping clear channels of communication to ensure that all needs are met in a timely manner.
• Reviews and updates donor demographic information from various source documents. Reviews data printouts for accuracy and makes appropriate corrections.
• Refers to the approved budget to ensure expenses of the accounts managed do not exceed the department's allocated Ticket Office budget by consistent use of budgetary controls.
• Performs other duties as assigned, including support for ticket office events.
• Maintains familiarity with policies, processes, and procedures for all types of gift transactions, including but not limited to pledges, cash, and stock.
• Responds to inquiries from Advancement and donors regarding gifts and pledges.
• Ensures timely gift and/or records updates, allowing for receipts and record changes to be made according to leading industry practices.
• Enhances business processes, including automation where possible, for uploading and reconciling data from various sources into the fundraising system of record and other integrated systems.
• Ensures the accuracy of data and gift information to provide for the most comprehensive record-keeping possible. Maximize the use of CRM database tools and business processes to find efficiencies and expedite and ensure gift batches are accurate and reconciled.
• Applies organizational policies and procedures, particularly as they relate to gift accounting standards.
• Maintains the highest degree of confidentiality.

Why Work at Auburn?

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Ready to lead and shape the future of higher education? Apply today! War Eagle!

Minimum Qualifications

• Bachelor's degree plus 3 years of experience in financial support or accounting services, data management, and data analysis and/or administrative/clerical support.

OR

• High school diploma or equivalent plus 8 years of experience in financial support or accounting services, data management, and data analysis and/or administrative/clerical support.

Minimum Skills and Abilities

• Comprehension of Excel, data systems, accounting and finance.
• Excellent interpersonal skills, time management skills, communication skills, well developed accounting skills, problem solving and analytical skills.

Desired Qualifications

• Experience with Paciolan ticketing system

Salary Range: $46,680 - $65,350

Job Category: Auburn Advancement

Working Hours if Non-Traditional: 7:45a - 4:45p, M-F, nights and weekends as needed

City position is located in
Auburn

State position is located
Alabama

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